Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in conjunction with the State Fair Towing Services procurement. The form requires authorized company representatives to acknowledge receipt of sensitive security information controlled under 49 C.F.R. Parts 15 and 1520 and to certify that the information will be disclosed only to personnel with a demonstrated "need to know." Signatories must commit to destroying all provided documents upon the earlier of either completion of their review and use or the contract end date, with unauthorized disclosure subject to civil penalties and other legal action. The City of Phoenix Finance Department's Central Procurement Division is soliciting sealed bids for State Fair Towing Services through an Invitation for Bid process, with a non-mandatory pre-offer conference scheduled for April 17, 2026, written inquiries due by April 22, 2026, and sealed offers due on April 29, 2026, at 2:00 p.m. The resulting contract will commence July 1, 2026, with a five-year term and no extension options. Qualified contractors must demonstrate a minimum of five years' experience in towing services, maintain Arizona Department of Transportation permits and insurance, and operate a storage facility with minimum one-acre capacity located within 15 miles of the State Fair.

Contractors must submit hourly rates for truck standby and service fees, supervisor charges, and customer charges for various services; pricing will be determined competitively through the sealed bid process with no specified budget range provided. The contract will be awarded to the lowest responsive and responsible offeror on a firm and fixed basis with potential annual rate adjustments requiring 60 days' written notice. All contractors must comply with Disadvantaged Business Enterprise requirements under 49 C.F.R. Part 26, including prompt payment to subcontractors within seven days of payment receipt, and comprehensive civil rights and nondiscrimination requirements. Contractors are required to maintain commercial general liability, automobile liability, and workers' compensation insurance with the City named as an additional insured, with certificates of insurance due within 14 calendar days of award notification. The contract includes liquidated damages of $100 per calendar day for service failures, and services will be provided on an as-needed basis with no guaranteed minimum volume, though historical data indicates annual tows have ranged from 80 to 704 vehicles over the past decade.