Addendum_Form.docx

This is an Addendum Form issued by the City of Phoenix Finance Department's Central Procurement Division for the State Fair Towing Services Invitation for Bid (IFB). The addendum extends the sealed offer due date to October 18, 2022, at 2:00 p.m. The procurement solicits towing and vehicle storage services to support the Arizona State Fair, including relocation and removal of illegally parked vehicles as directed by the Phoenix Police Department. Services will be provided on an as-needed basis with no guaranteed minimum volume, though historical data indicates annual tows have ranged from 80 to 704 vehicles over the past decade. The contract term is five years commencing July 1, 2026, with no extension options. The addendum document includes sections for vendor inquiries and city responses, with space for seven question-and-answer pairs, and requires all offerors to acknowledge receipt and acceptance through the City's Procurement Portal.

Qualified contractors must demonstrate a minimum of five years' experience providing towing services for short-term demand projects, possess proper Arizona Department of Transportation permits and insurance, and maintain a vehicle storage facility zoned for outdoor vehicle storage with minimum one-acre capacity located within 15 miles of the State Fair. Contractors must submit hourly rates for truck standby and service fees (with minimum five trucks required), supervisor charges, and customer charges for various services. The contract will be awarded to the lowest responsive and responsible offeror on a firm and fixed basis for the initial one-year period, with potential annual adjustments thereafter requiring 60 days' written notice. Contractors must comply with Disadvantaged Business Enterprise (DBE) requirements, comprehensive nondiscrimination and civil rights requirements, the Immigration Reform and Control Act of 1986, and E-Verify work authorization verification. All contractors must maintain comprehensive commercial general liability, automobile liability, and workers' compensation insurance with the City named as an additional insured, submitting certificates of insurance within 14 calendar days of award notification. Liquidated damages are assessed at $100 per calendar day for service failures. No incumbent vendors or current contractors are identified, and the procurement documents do not specify an explicit budget range or award value.