Acceptance_of_Offer_Form_2026.pdf

This Acceptance of Offer Form is a standard contract execution document issued by the City of Phoenix, Arizona, used to formalize the acceptance of a contractor's bid for State Fair Towing Services. The form indicates that upon execution, the contractor becomes bound to provide the materials or services outlined in the related solicitation and accompanying contract documents. The City of Phoenix Finance Department's Central Procurement Division solicited sealed offers for towing and vehicle storage services to support the Arizona State Fair on an as-needed basis, with no guaranteed minimum volume. A non-mandatory pre-offer conference was scheduled for April 17, 2026, with a written inquiry deadline of April 22, 2026, and sealed offers due by April 29, 2026, at 2:00 p.m. The resulting contract will commence on July 1, 2026, with a five-year term and no extension options. The contractor is cautioned not to commence any billable work or provide materials or services until receiving formal purchase order or contract documentation from the City.

Pricing for this contract is structured on a firm and fixed basis for the initial one-year period, with potential annual adjustments thereafter requiring 60 days' written notice. Contractors must submit hourly rates for truck standby and service fees (minimum five trucks required), supervisor charges, and customer charges for various towing and storage services. The contract will be awarded to the lowest responsive and responsible offeror. Qualified contractors must demonstrate a minimum of five years' experience in towing services, maintain proper Arizona Department of Transportation permits and insurance, and operate a vehicle storage facility with minimum one-acre capacity located within 15 miles of the State Fair. Contractors must comply with Disadvantaged Business Enterprise requirements under 49 C.F.R. Part 26, including prompt payment to subcontractors within seven days of receipt of City payment. The procurement includes liquidated damages of $100 per calendar day for service failures and comprehensive nondiscrimination and civil rights compliance requirements including Title VI of the Civil Rights Act of 1964, Americans with Disabilities Act, and Equal Employment Opportunity provisions. No incumbent vendors or current contractors are identified in the documentation.