Specifications for Purchase of Power Transformer

Keys Energy Services (KEYS), a municipal electric utility located in Key West, Florida, is procuring a 25 MVA, three-phase power transformer for the Big Coppitt Substation through Bid 12-25. The procurement offers three bid options: a base bid with an all stainless steel tank, and two alternate bids with mild steel tank configurations featuring stainless steel components. The transformer must meet specific technical requirements, including 138,000/13,800 volt configuration, ONAN/ONAF/ONAF cooling class, and performance standards aligned with ANSI, IEEE, and NEMA regulations. Evaluation criteria will comprehensively assess total owning cost, transformer losses, noise levels, manufacturer service availability, experience, and delivery schedule. The bid timeline extends from March 21, 2025, to May 21, 2025, with an electronic bid submission window from 10:00-10:30 AM on May 21, 2025, and a virtual bid opening using GoToMeeting. Bidders are required to submit a 5% bid bond or certified check, comprehensive documentation including insurance certificates and sworn statements, and must demonstrate compliance with public entity crime regulations.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, KEYS demonstrates openness to international manufacturers provided they meet North American standards, with a preference for North American manufacturing. The procurement allows for international bids, particularly from manufacturers in regions like South Korea, contingent on meeting ANSI, IEEE, and NEMA standards and having a U.S.-based service partner. The project includes an 18-month standard warranty with an optional three-year extended warranty available. Transportation considerations are critical, with specific requirements for delivery to the Florida Keys, potentially involving barge transport through the Florida Keys Aqueduct facility. The total project is funded by Keys Energy Services, with a projected contract duration from execution through six months after the proposed delivery date. The transformer will be delivered to the Big Coppitt Substation in Key West, with installation scheduled between February and April 2027, and final project close-out planned for May 24, 2027. While a specific budget range is not disclosed, the comprehensive technical specifications and evaluation criteria suggest a significant capital investment for this critical infrastructure replacement.