Snowplowing Services for Upper Peninsula Armories (DMVA)

The Michigan Department of Military and Veterans Affairs (DMVA) seeks qualified contractors to provide comprehensive snowplowing and snow removal services at six Upper Peninsula armory locations: Gladstone, Calumet, Kingsford, Marquette, Sault Ste. Marie, and Ishpeming. Bidders may submit proposals for one or multiple locations. Services include snow plowing of all parking areas, parking spaces, entrances, and exits during Monday through Friday nights from 6:00 p.m. to 6:00 a.m., plus scheduled drill weekends, with service triggers activated at snowfalls of two inches or more. The scope encompasses three accumulation categories (2" to 6", 6" to 12", and over 12") with estimated seasonal frequencies of 10, 8, and 1 occasions respectively, along with salt and sand application upon request, dedicated military parking lot plowing with monthly pre-drill weekend service and automatic activation at 8" snowfall depth, snow removal from premises using loader and dump truck equipment, and post-season grounds repair including gravel removal, sod restoration, and reseeding. Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000 per accident, and workers' compensation coverage, and must appoint a dedicated Contract Representative available during business hours with one-hour response time to service requests. The contract term is three years beginning September 18, 2020, with two optional one-year renewal/extension periods extending through 2025. Mandatory pre-proposal walkthrough meetings were scheduled for July 29 through August 6, 2020, with the bidder question deadline of August 14, 2020, answers posted by August 17, 2020, and proposals due by 3:00 p.m. Eastern on August 28, 2020. Bidders must submit Location Specification Sheets with unit pricing for each service category and a comprehensive equipment list detailing make, model, capacity, quantity, age, and ownership status of all equipment. Award will be made to the lowest responsive and responsible bidder on a pass/fail evaluation basis, with pricing firm for 365 days and liquidated damages of $5,000 plus $100 per day for late or improper work completion.

The solicitation documents do not reference set-aside designations for disadvantaged enterprises, women-owned businesses, or other protected classifications, indicating this is an open competitive procurement available to all responsive and responsible vendors meeting the specified insurance and operational requirements. No incumbent contractor information is identified in the RFP or associated location specification sheets. All contracts are subject to federal provisions including Davis-Bacon Act compliance if applicable, equal employment opportunity requirements, and debarment and suspension verification through the System for Award Management. While specific pricing amounts and total contract values are not disclosed in the RFP documents, bidders are required to provide detailed unit pricing for each snow accumulation category and service type across the locations for which they propose, with costs including equipment, materials, labor, and supplies incorporated into quoted prices. The DMVA will process invoices through a three-step approval process with payment via Electronic Funds Transfer, and invoices should be directed to the DMVA Accounts Payable department. Contract administration is handled by Timothy Cole (517-481-7650, colet7@michigan.gov), with Program Managers assigned to individual locations including Alvar Maki, Fred Fountaine, Jason Viau, and Jeff Vogue.