Salt Lake City Request for Proposals SLCI27027 Time Fill CNG Site Maintenance

Salt Lake City Corporation is requesting competitive sealed proposals for service and maintenance of its compressed natural gas (CNG) time-fill vehicle fueling system and 24/7 remote system monitoring under RFP SLCI27027, with proposals due November 4, 2026.

The scope includes routine preventive maintenance, emergency repair services, parts replacement, system diagnostics, quarterly inspections, detailed maintenance logging, and continuous remote monitoring of the CNG fueling infrastructure operated by the Department of Sustainability, Division of Waste and Recycling. The contractor must maintain adequate insurance coverage (workers' compensation; commercial general liability at $1,000,000 per occurrence / $2,000,000 aggregate; commercial automobile liability at $1,000,000 combined single limit; and pollution liability at $1,000,000 per occurrence) and ensure all personnel assigned to natural gas piping and appliances hold Rocky Mountain Gas Association (RMGA) certification. The contractor must also submit a company safety program addressing UOSH, EPA, NFPA, and UDOT compliance for approval before receiving notice to proceed, and comply with Utah Government Data Privacy Act requirements including 24-hour notification of data incidents and industry-standard security measures.

The contract term is one year with four optional one-year renewal periods, allowing up to five years of service. Prices are firm for the first year; annual adjustments thereafter are permitted up to the lesser of three percent or the Producer Price Index increase, subject to 30-day advance notice. The City reserves the right to terminate for any reason with 30 days' notice or for cause with seven days to cure.

Evaluation uses a 512.5-point technical framework (mandatory pass/fail requirements plus Qualifications at 20%, Technical Approach and Methodology at 50%, and Risk and Safety at 30%), plus 5% for Sustainability and Disadvantaged Business Enterprise Certification scoring, and 30% for cost (lowest-price basis). Offerors must achieve a minimum score of 307.5 points to remain eligible for award. The total possible evaluation score is 732.1 points.