6-SLCI27027 Attachment 2 - Scope of Work.pdf

Attachment 2

SLCI27027

Time Fill CNG Site Maintenance

I. OBJECTIVE

To contract with a qualified firm or agency to provide CNG time-fill vehicle fueling system maintenance and 24/7 remote system monitoring at the Salt Lake City Department of Sustainability, Division of Waste and Recycling Operations Facility located at 2010 West 500 South, SLC, Utah, 84104.

II. BACKGROUND

The (CNG) time-fill vehicle fueling system, (“System”), has an Ariel-Frame type JGP/2 compressor which provides CNG to 11 fueling pedestals serving 22 parking stalls that are covered with a canopy roof and surrounded on three sides with fencing. The parking canopy is equipped with lights. The parking area under the canopy is open and unobstructed, with no barriers between stalls except at three locations where fencing is installed to block wind and snow. An additional 5 fueling pedestals serving 11 stalls, plus one “fast fill” pedestal located near the canopy and are in the open.

The site shall be accessible to employees of the awarded Offeror for routine work including equipment delivery, set-up, installation, testing, service, and maintenance of the system on Mondays through Fridays, from 6 am to 5 pm, excluding City holidays. The awarded contractor will have access to 24-hour emergency phone numbers if the site needs to be accessed by the awarded Offeror to perform system repairs, emergency response, or other arranged and approved work on weekends, nights, and holidays.

2025 Approximate Fuel Consumption Totals.

2025 Pounds of CNG January 71,005 February 70,882 March 84,687 April 102,427 May 109,761 June 112,982 July 110,873 August 97,705 September 100,317 October 108,778

November 95,996 December 93,349 Total 1,158,762

The fuel usage provided above is currently for 34 vehicles. The total number of CNG-fueled vehicles may fluctuate during the term of the Agreement.

The Ariel compressor averages between 180-200 run hours per month.

III. SCOPE OF WORK

A. Task 1

All-Inclusive Operations, Maintenance and Repair Services

Offeror is responsible for providing an all-inclusive operations, maintenance and repair service program for the compressed natural gas (CNG) fill site equipment, (“System”) for City’s Waste and Recycling Division. Such services shall include but not limited to;

1. All-Inclusive (“Turnkey”) Program - Offeror shall provide a comprehensive program for City Waste & Recycling Division staff.

Turnkey Maintenance shall include but not be limited to;

a. Labor

b. Parts and materials

c. Routine System Services and repairs

d. Emergency System services and repairs

e. Training

f. Tools

g. Test equipment

h. Station Monitoring

i. Permit cost and compliance

j. Coordination of maintenance activities with City that impact fueling

k. Site debris and waste disposal

l. Top-grade synthetic oil designed for CNG stations

m. A control system that monitors moisture in the gas stream and triggers an alert to our service staff

n. Annual preventative maintenance training

o. Annual station safety condition and assessment

p. Annual fueling training upon request

2. Offeror shall warrant all services provided to the extent the resulting work product shall remain functional and in good order for a minimum of one year from the date of acceptance. The date of acceptance shall be defined as the date of the final payment for the work.

3. Maintain all System equipment in accordance with the most current OEM recommended preventative maintenance service manuals, industry standards and best-practices and .

a. Maintain an operational log for the duration of the contract. Log shall include but not be limited to;

i. Servicing schedule and maintenance work of every System item.

ii. Offeror’s operation log shall be reviewed by qualified personnel to assess trends in the compressor performance and/or maintenance.

iii. Approved maintenance recommendations are followed and adhered to at all times.

b. Conduct weekly System inspections.

i. Provide designated City personnel with a monthly report of findings, recommended repairs and servicing, and status of current repairs.

ii. Provide City with a detailed list of operational system findings and seek written approval from City prior to making any adjustments to the OEM-recommended services.

iii. Complete all necessary System repairs quickly, safely and effectively while minimizing down time and preventing any impact on Waste and Recycling’s operations.

iv. Offeror shall keep City informed of industry standards, technology improvements and other information to aid in optimization of System.

4. Ariel Compressor Maintenance - The compressor is an Ariel - Frame Type JGP/ 2.

a. Maintenance is based on but not limited to;

i. Operational Environment

ii. Loads imposed on the compressor by the user

iii. Cleanliness of the supplied gas

b. Ariel compressor requires compressor oil as listed in the maintenance manual, ROYCO 889 ISO Synth.

i. Compressor oil is specific to the manufacturer’ s requirements.

ii. Frame oil is specified elsewhere in the manual as “good quality mineral oil” and is recommended to be SAE 40 weight (ISO 150 grade). Oil may be a standard available product and must be compliant with manufacturer requirements.

5. CNG Station Major Equipment Table

This table is subject to change during the term of the Agreement and does not contain all equipment.

Item Qty Description Ariel Compressor 1 JGP/ 2-4 2 throw 4 stage package with heater F- 34888. ANGI compressor package -30630

PLC 1 Horner RX371 HE-RX371BF

SN1174

MIX902 D/A Card 3 Analog/ Digital card ADC920 Card 1 Analog input module Modem 1 SMARTLNX industrial modem Phoenix Contact 1 24V power supply Siemens MCC panel 1 Transformer and switch gear

480V FLA 173.1

Siemens Softstart 1 3RW4073-6BB34 Micro Motion Flow Meter

3 CNG050S291 NCA AEZZZ

Lococo, Aron What does “PLC” stand for?

Micro Motions Transmitter

3 2700I12ABEZWZ

JW Energy Storage Sphere

1 P/N 330-01496 PSI5500 S/N

C8290

ANGI Single Hose Pedestal

1 1 hose w/Swagelok 3-way valve Parker nozzle

ANGI Dual Hose Pedestal

11 2 hose w/Swagelok 3-way valve 2 Staubli nozzel

JW Energy Dual Hose Pedestal

5 2 hose w/Parker 3-way valve and 2 Staubli nozzels

B. Task 2

Provide 24/7/365 remote monitoring for site.

Offeror is required to provide twenty-four (24) hours a day, seven (7) days a week, three-hundred-sixty-four (364) days a year remote monitoring for the site.

1. Provide and install a remote monitoring system for location site that is compatible with City’s existing system.

a. Offeror shall include any and all software upgrades to ensure optimal and reliable program and platform functionality.

2. Offeror shall maintain all software licensing requirements for smart controls, remote and location-based monitoring.

3. Offeror shall maintain all required system updated to ensure proper functionality. Offeror shall notify City of any compatibility issues when they arise and provide exact or recommended resolutions.

4. Offeror shall provide a secure point-to-point connection between the monitoring system, Offeror network and City platforms. Connection shall not be accessible from outside of Offeror network.

5. Offeror shall provide secure online access to and training on Offeror’s remote monitoring system for authorized Waste and Recycling Division personnel as identified by Division. Training shall include but not be limited to;

a. Real-time visibility of system status

b. Operational data

c. Reporting capabilities

6. Offeror shall furnish 24/7 access to a custom website through their smart control and monitoring system providing Waste and Recycling Division staff with the following abilities, including but not limited to;

a. Monitor real-time station performance.

b. View number of vehicles fueled.

c. Compressor status.

d. Current system alarms.

e. Daily and monthly gasoline gallon equivalent, (GGE) totals from each of the City’s three (3) time-fill gas utility meters.

f. Station and Skid Statistics Reports.

i. Equipment Hours

ii. Operating Temperatures

iii. Pressures

iv. Added Oil Quantities

v. Drained Oil Quantities

vi. Gas Readings

7. Offeror’s 24/7 monitoring team shall diagnose any and all issues reported by their smart control system or by City personnel and correct and reset system remotely or notify Offeror’s local field technician to respond to site if needed.

8. Offeror shall respond on site to emergency calls within four (4) hours of notification.

9. Offeror shall respond to all non-emergency call with in 24 hours of notification.

10. Offeror shall provide Waste and Recycling Division staff with the following email updated;

a. Work Order Reports – Monthly station repairs and maintenance activities, record of each equipment issue or repair, responsible field technician, priority, status and noted for each task.

b. Monthly Health Check Report – Included key station operating metrics;

i. Number of compressor’s starts

ii. Compressor uptime

D. Task 4

Operations and Management

Offeror is responsible for all operations and management

1. Staffing and Personnel – Offeror shall provide sufficient personnel to accomplish the required services as scheduled.

a. Offeror shall have substitute personnel redundancy if necessary to prevent excessive travel time to City’s CNG site for field technicians.

b. Offeror shall provide and maintain a current staffing plan on file with Waste and Recycling Division.

2. All personnel shall be skilled in the various tasks assigned to them and shall at all time be in safe and suitable clothing that is clean and presentable.

3. All Offeror’s employees that work on City’s natural gas piping and /or natural gas appliances shall hold a certification through Rocky Mountain Gas Association, (“RMGA”).

4. Offeror shall be solely responsible for the safety of Offeror’s employees and others relative to Offeror’s work, work procedures, material, equipment, transportation, and all related activities hereunder this Agreement.