Salt Lake City Request for Bid SLCI26097 - Industrial Water Pump Repair & Replacement

Salt Lake City Corporation, through its Department of Public Utilities and Purchasing Division, is soliciting competitive sealed bids for Industrial Water Pump Repair & Replacement Services under Request for Bid SLCI26097. The procurement seeks qualified contractors experienced in inspecting, repairing, and replacing various industrial water pump systems, including vertical turbine pumps, submersible pumps, centrifugal pumps, and horizontal split-case pumps used in potable water applications. The scope of work encompasses comprehensive site assessment and inspection, pump isolation and removal with appropriate lockout/tagout procedures, repair services including disassembly, component inspection, parts replacement, and in-house machine shop capabilities for shaft repair, bearing machining, and impeller balancing, as well as new pump installation from specified manufacturers (Aurora, Fairbanks Morse, and Goulds), piping and electrical reconnections, testing and commissioning, and complete documentation deliverables including repair reports and warranty documentation. Bidders must comply with OSHA and site-specific safety protocols, maintain appropriate insurance coverage (commercial general liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and commercial automobile liability with $1,000,000 combined single limits), and provide proof of registration with the State of Utah Department of Commerce, Sam.gov, and E-Verify compliance. The contract will be awarded to one primary and one secondary contractor based on the lowest responsive and responsible bid, with pricing evaluated through a detailed cost sheet requiring separate hourly rates for standard business hours and after-hours work, diagnostic services, repair labor, emergency services, equipment costs, and rental fees for specialized equipment. All bids must be submitted electronically through the Bonfire website by the June 3, 2026 deadline, with question submissions accepted prior to the deadline date published on the Utah Public Procurement Place website.

The RFB does not identify specific set-aside designations or restrictions on organization types eligible to respond, nor does it reference any incumbent vendors or current contractors. The solicitation requires bidders to certify compliance with City ethics requirements and demonstrate mandatory minimum qualifications, but no disadvantaged enterprise or minority-owned business set-asides are specified in the available documentation. The resulting contract will have an initial five-year term with the option for the City to extend the agreement for an additional four months by mutual agreement; pricing is firm for the first year, with annual adjustment requests thereafter limited to the lesser of three percent or the most recent twelve-month Producer Price Index increase published by the U.S. Bureau of Labor Statistics. The contract is non-exclusive, and Salt Lake City reserves the right to acquire services or equipment from other sources during the term. No specific budget or award value range is disclosed in the solicitation documents, as this is an as-needed services contract with pricing to be determined by individual work orders submitted by the selected contractor(s). All financial commitments remain subject to appropriation of funds approved by the City Council and applicable Utah law limitations.