Salt Lake City 2034 Olympic and Paralympic Legacy Framework Development Plan

Salt Lake City Corporation's Purchasing Division is soliciting proposals through an RFP for the development of a comprehensive 2034 Olympic and Paralympic Winter Games Legacy Framework. The City seeks a qualified contractor to conduct extensive community engagement and synthesize findings into a strategic planning document to guide investment decisions and future planning related to the Games' legacy. The project encompasses three primary tasks: developing and obtaining City approval of a Community Engagement Strategy by September 2026, executing citywide engagement activities from September 2026 through October 2027, and synthesizing community input into a final Legacy Framework by no later than October 2027. Deliverables include a comprehensive engagement report documenting participant demographics and priorities, legacy themes organized by community domains, a spatial legacy opportunity map, analysis of alignment between community priorities and existing City initiatives, and an interim engagement report due by January 2027. The engagement must reach diverse populations across all socioeconomic backgrounds, including youth, people with disabilities, Indigenous communities, immigrant and refugee communities, and residents from historically underserved areas, with strategies including in-person visioning sessions, neighborhood workshops, pop-up activations, digital engagement, and partnerships with local artists and cultural organizations. The contractor must demonstrate familiarity with existing Salt Lake City strategic plans including Thriving in Place and Housing SLC, Connect SLC, Reimagine Nature, and Climate Forward SLC. Evaluation criteria include Qualifications (25% weight), Technical Approach and Methodology (70% weight), Risk Assessment and Mitigation Plan (5% weight), Sustainability and Business Certification (5% weight), and Cost (30% weight), with mandatory minimum requirements including Ethics Requirement Acknowledgment, Documented Experience, and GenAI Acknowledgement. The proposal deadline is May 5, 2026, with technical evaluation requiring a minimum threshold of 307.5 points out of 512.5 possible technical points to advance, and interviews requiring a minimum of 65 points out of 100 to advance to cost evaluation.

The RFP does not specify set-aside designations or restrictions limiting response to particular organization types; however, consideration is given to business certifications including minority-owned, women-owned, small business, service-disabled veteran-owned, and local business enterprises, as well as demonstrated sustainability practices, though these certifications do not appear to be mandatory requirements. No incumbent vendors or current contractors are identified in the solicitation documentation. The contractor must integrate familiarity with and coordination to existing City initiatives and planning frameworks, including the Utah 2034 Organizing Committee's broader legacy strategy, though the City-commissioned framework must remain distinct from that effort. The City has established a planned not-to-exceed budget of $200,000.00 for the two-year initial contract term, with the contractor required to provide total combined hourly rates and total hours needed to complete all project aspects. The contractor must furnish all materials, supervision, labor, and equipment necessary for performance and maintain required insurance coverage including workers' compensation, commercial general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 general aggregate, and professional liability insurance of $1,000,000 per occurrence with $1,000,000 annual aggregate. All deliverables, including reports, drawings, and data compilations, become the property of the City, with the City owning all copyrights.