RIC Murray Center Gym HVAC Improvements

Rhode Island College, through the State of Rhode Island Division of Purchases, is requesting quotations for HVAC improvements at the Murray Center Gym in Providence, with proposals due October 1, 2026 at 11:00 a.m. EDT and a non-mandatory pre-bid meeting on September 17, 2026 at 9:00 a.m. Vendors must be prequalified as Tier 1 public works contractors by the Division of Purchases and maintain valid Rhode Island Contractors' Registration Board certification throughout the contract term.

The scope encompasses replacement of two existing air handling units with new units connected to dedicated outdoor 80-ton air-cooled condensers with aluminum enclosure screening, new and reused ductwork, modification and reuse of the existing heating system, and all associated piping, insulation, electrical components, and controls integration. Work includes a new concrete pad for exterior condenser installation, interior selective ceiling demolition, electrical panel upgrades (replacement of existing 200A panel and automatic transfer switch with 400A equipment), and structural reinforcing as required. The contractor must provide shop drawings for architect/engineer review, as-built drawings in AutoCAD upon completion, and commissioning procedures. The contractor is responsible for obtaining all permits and inspections; permit fees are the contractor's responsibility. Work must comply with 2021 Rhode Island Building, Mechanical, and Electrical Codes and 2024 Rhode Island Energy Code. A one-year warranty on all materials, equipment, and installations is required. The contractor must demonstrate experience on at least three comparable projects.

The initial contract period begins approximately December 1, 2027, with substantial completion required within 254 days of Purchase Order issuance and final completion within 12 days thereafter. Interior gym work is allocated a six-week window from April 19, 2027 to May 28, 2027. Regular working hours are 7:00 a.m. to 4:00 p.m. Monday through Friday. Liquidated damages are $250 per day for delays beyond substantial completion. The contract uses AIA A101-2017 and A201-2007 documents as amended by Rhode Island. Prevailing wage requirements apply under Rhode Island General Laws. Two allowances are included: $20,000 for unforeseen excavation conditions and $10,000 for planting and landscaping. Unit prices are required for structural fill, loam and topsoil, gravel, and air-entrained concrete pads. Bid surety bonds or certified checks equal to five percent of cost are required at submission; 100% payment and performance bonds are required before Purchase Order issuance. Insurance requirements are General Liability $1,000,000 per occurrence, Workers Compensation $100,000 each accident, and Automobile Liability $1,000,000 per occurrence. A 0.33% contract administrative fee will be withheld from invoices. Vendor questions are due September 23, 2026 at 2:00 p.m. EDT through Ocean State Procures. All proposals must be submitted electronically; mail, hand delivery, fax, and email submissions will not be accepted.