RFQ27006992 Scope of work.pdf
PDF 258 KB Posted
- Attached to
- RIC Murray Center Gym HVAC Improvements
- Solicitation number
- RFQ27006992
- Issued by
- Providence County, Rhode Island
About this file
This is a Scope of Work document for Request for Quote (RFQ) 27006992 issued by Rhode Island College for HVAC improvements at the Murray Center Gym located at 600 Mount Pleasant Avenue, Providence, Rhode Island. The project encompasses the addition of air-conditioning to the gymnasium, including the replacement of two existing HVAC units with new air handling units (AHUs) connected to dedicated outdoor condensers with architectural screening, replacement of two existing air handling units serving classroom and office spaces, modification and reuse of the existing heating system, and all associated piping, insulation, electrical components, and controls integration. The scope includes exterior work such as furnishing and installing a new concrete pad, two 80-ton air-cooled condensers, and a 10-foot-tall aluminum enclosure with gates, as well as interior demolition and ductwork modifications with structural reinforcing as required. A non-mandatory pre-bid conference is scheduled for September 17, 2026, at 9:00 AM at Rhode Island College's Forman Center, Room 130. The initial contract period will begin approximately December 1, 2027, with a construction timeline requiring substantial completion within 254 days from issuance of the Purchase Order and final completion within 12 days thereafter. The general contractor will be provided six weeks of work time during normal working hours (7:00 AM to 4:00 PM EST).
The contract will be executed using AIA A101-2017 Standard Form of Agreement Between Owner and Contractor with State of Rhode Island revisions and AIA A201-2007 General Conditions of the Contract for Construction with State of Rhode Island Revisions. Liquidated damages are set at $250.00 per day for delay in completion. Two allowances are included: $20,000.00 for unforeseen excavation conditions and $10,000.00 for planting and landscaping. Unit prices are requested for Suitable Structural Fill Material, Loam & Topsoil, Gravel, and Air Entrained Concrete Pads & Paving, with pricing to include all labor, materials, services, overhead, and profit. The scope also requires design-build services for components not included in the HVAC study, such as the new concrete pad, and electrical upgrades including replacement of the existing 200A panel and automatic transfer switch (ATS) with a 400A panel and 400A ATS. Work operations must accommodate ongoing campus activities, maintain public access, ensure emergency vehicle access, and comply with all applicable Rhode Island State Building, Mechanical, Electrical, Plumbing, Energy, and Fire Safety Codes.
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Text version
2021-1.A Page 1 of 3 Revised 01/17/2023
AGENCY SOLICITATION SPECIFICATIONS
RFQ – REQUEST FOR QUOTE PUBLIC WORKS
HEADER
TITLE: RFQ27006992 RIC Murray Center Gym HVAC Improvements
DESCRIPTION:
Rhode Island College is seeking a vendor for HVAC improvements that includes the addition of air-conditioning to the gym at Rhode Island College Murray Center, located at 600 Mount Pleasant Avenue, Providence, RI.
The work includes: replacement of the existing HVAC units with two new air handling units connected to dedicated outdoor condensers with architectural screening; replacement in kind of two existing air handling units, new and re-used ductwork; modification and re-use of/re-connection to the existing heating system; all associated piping, insulation, electrical components, support hardware, and all necessary controls integration required to deliver a fully functional installation to the Murray Center.
All work must comply with the applicable Rhode Island State Building, Mechanical, Electrical, Plumbing, Energy, and Fire Safety Codes listed on the cover sheet of the contract drawings.
PRE-BID CONFERENCE: YES
Mandatory: NO Date/Time: September 17, 2026 @ 9:00 AM Location: Rhode Island College 600 Mount Pleasant Ave, Providence Forman Center Room 130 (behind Forman Center, East Campus)
CONTRACT TERMS
The initial contract period will begin approximately December 1, 2027.
AIA Contract
Rhode Island custom AIA contract designated below outlining the scope and special terms and conditions covering the work, executed by an authorized representative of your company. Vendor shall obtain the Rhode Island custom AIA contract at: https://documentsondemand.aia.org/?filter=Rhode.
9a) ☒ AIA A101-2017 Standard Form of Agreement Between Owner and Contractor with State of Rhode Island revisions dated 7-25-19.
9g) ☒ AIA A201-2007 General Conditions of the Contract for Construction with State of Rhode Island Revisions dated 9-10-19.
https://documentsondemand.aia.org/?filter=Rhode
2021-1.A Page 2 of 3 Revised 01/17/2023
SECTION A. BACKGROUND
Rhode Island College is seeking a vendor for HVAC improvements that includes the addition of air-conditioning to the gym at Rhode Island College Murray Center, located at 600 Mount Pleasant Avenue, Providence, RI.
SECTION B: SCOPE OF WORK AND REQUIREMENTS
A. The project consists of the demolition and construction of the following work:
a. Exterior: Furnishing and installing a new concrete pad, (2) 80-ton air cooled condensers, and 10’ height aluminum encloser with gates.
b. Interior: Removing the existing Gym duct work and HVAC units (HV2-1, 2-2). Adding structural reinforcing to existing joists to accommodate the new insulated duct work and AHU as required. Paint existing and new duct work in gym.
c. Interior: Replacing in kind two existing air handling units in the gym that serve classroom & office spaces.
B. Include design build services for any components not included in the HVAC study. For example, a new concrete pad, etc.
C. All work shall be performed in accordance with the project plans and specifications. This work on the Rhode Island College Murray Center HVAC Improvements Project, includes but is not limited to:
a. Mobilize to the site
b. Replace two (2) existing gym H&V units with two (2) new air handling units
(AHUs).
c. Provide ~160 tons total cooling capacity for the gymnasium.
d. Each AHU paired with a dedicated 80-ton outdoor air-cooled condenser.
e. Reuse existing hot water loop for heating; no heating system upgrades.
f. Install ground-mounted outdoor condensers on west side of building.
g. Provide new concrete equipment pad.
h. Provide approximately 10-foot-tall architectural mechanical screening enclosure
(visual + acoustic).
i. Electrical upgrades including replacement of existing 200A panel and ATS with
400A panel and 400A ATS.
j. New feeders, breakers, and connections for AHUs and condensers.
k. Packaged AHU controls with integration to campus BMS (as applicable).
l. Demolition, rigging, installation, startup, and commissioning associated with above scope.
D. Items to be Salvaged:
a. Refer to plans for items to be removed and reset, removed and stockpiled, or existing to remain.
E. Construction Operations:
a. Limited to areas noted on Drawings. Include all costs of this coordination, including all premium time wages that may be required to meet these requirements, in the Base bid.
F. Arrange use of site and premises to allow:
a. Adjacent projects to progress as planned for the Owner.
b. Use of streets and adjacent properties by the Public.
c. Continued operation of the facilities surrounding the work area.
G. Provide access to and from site as required by law and by Owner:
a. Maintain appropriate egress for the workforce and users of the facility.
b. Do not obstruct roadways, sidewalks, or other public ways without permit.
c. Ensure rescue and life safety vehicles can access all buildings during construction.
2021-1.A Page 3 of 3 Revised 01/17/2023
d. Provide necessary signage and barriers to direct pedestrians around work areas.
H. Time Restrictions:
a. Normal working hours are 7:00 AM to 4:00 PM EST. Limit especially noisy work when events are in process. Options for extended work hours and weekend work will be available at the discretion of the Owner per specific request & approval and should be part of your base bid to meet contract delivery dates.
b. The GC will be provided six (6) weeks of time during work hours in the gym.
I. Utility Outages and Shutdown:
a. Prevent accidental disruption of utility services to other facilities.
SECTION C: CONTRACT TIME
Start of construction: Immediately upon Issuance of Purchase Order
Substantial completion: 254 days from Issuance of Purchase Order
Final completion: 12 days from Substantial Completion
SECTION D: ALLOWANCES
Allowance #1: Carry $20,000.00 to cover additional unforeseen conditions encountered on site for excavation beyond initial BID scope area.
Allowance #2 Carry $10,000.00 to cover planting and landscaping.
SECTION E: LIQUIDATED DAMAGES
$ ___250.00___ per day
SECTION F: ALTERNATES
N/A
SECTION G: UNIT PRICE
Unit Price includes all labor, materials, services, overhead, and profit. Refer to specifications for each unit price.
UNIT
1. Suitable Structural Fill Material CY
2. Loam & Topsoil CY
3. Gravel CY
4. Air Entrained Concrete Pads & Paving CY
| SECTION A. BACKGROUND |
| SECTION B: SCOPE OF WORK AND REQUIREMENTS |
| SECTION C: CONTRACT TIME |
| SECTION D: ALLOWANCES |
| SECTION E: LIQUIDATED DAMAGES |
| SECTION F: ALTERNATES |
| SECTION G: UNIT PRICE |
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