RFQ27006992 Drawing Upgrades Addendum 2.pdf

This is an addendum document related to a Request for Quotation (RFQ27006992) issued by Rhode Island College through the State of Rhode Island Division of Purchases for HVAC improvements at the Murray Center Gym located at 600 Mount Pleasant Avenue, Providence. The project encompasses the replacement of two existing air handling units with new units connected to dedicated outdoor 80-ton air-cooled condensers with aluminum enclosure screening, along with new and reused ductwork, modification and reuse of the existing heating system, and all associated piping, insulation, electrical components, and controls integration. Additional work includes installation of a new concrete pad for exterior condenser placement, interior selective ceiling demolition, electrical panel upgrades (replacement of the existing 200A panel and automatic transfer switch with 400A equipment), and structural reinforcing as required. The non-mandatory pre-bid meeting is scheduled for September 17, 2026 at 9:00 a.m. at Rhode Island College's Forman Center Room 130, with vendor questions due September 23, 2026 at 2:00 p.m. EDT and proposals due October 1, 2026 at 11:00 a.m. EDT. The initial contract period begins approximately December 1, 2027, with substantial completion required within 254 days of Purchase Order issuance and final completion within 12 days thereafter, with interior gym work restricted to a six-week window from April 19, 2027 to May 28, 2027.

Vendors must be prequalified as Tier 1 public works contractors by the Division of Purchases and maintain valid Rhode Island Contractors' Registration Board certification throughout the contract term. The contractor must provide shop drawings for architect/engineer review, as-built drawings in AutoCAD upon completion, and commissioning procedures, with all permits and associated fees the contractor's responsibility. Work must comply with 2021 Rhode Island Building, Mechanical, and Electrical Codes and 2024 Rhode Island Energy Code, with a one-year warranty required on all materials, equipment, and installations. Liquidated damages are assessed at $250 per day for delays beyond substantial completion. Two allowances are included: $20,000 for unforeseen excavation conditions and $10,000 for planting and landscaping, with unit prices required for structural fill, loam and topsoil, gravel, and air-entrained concrete pads. Bid surety bonds or certified checks equal to five percent of cost are required at submission, with 100% payment and performance bonds required before Purchase Order issuance. Insurance requirements include General Liability of $1,000,000 per occurrence, Workers Compensation of $100,000 each accident, and Automobile Liability of $1,000,000 per occurrence. A 0.33% contract administrative fee will be withheld from invoices. All proposals must be submitted electronically through Ocean State Procures, with mail, hand delivery, fax, and email submissions not accepted.