RFQ27006992 Scope of work addendum 2.pdf
PDF 273 KB Posted
- Attached to
- RIC Murray Center Gym HVAC Improvements
- Solicitation number
- RFQ27006992
- Issued by
- Providence County, Rhode Island
About this file
This Scope of Work Addendum document, issued by Rhode Island College through the State of Rhode Island Division of Purchases, details HVAC improvements for the Murray Center Gym located at 600 Mount Pleasant Avenue, Providence, Rhode Island. The project scope includes replacement of two existing air handling units with new units paired with dedicated 80-ton air-cooled condensers (~160 tons total cooling capacity), installation of a new concrete equipment pad, provision of a 10-foot-tall architectural mechanical screening enclosure, electrical system upgrades including new feeders and breakers, integration of packaged AHU controls with the campus Building Management System, and all associated ductwork, piping, insulation, and controls necessary for full installation. The project also encompasses replacement in kind of two additional existing air handling units serving classroom and office spaces, structural reinforcement of existing joists, selective demolition of existing gym ductwork, and commissioning services. A non-mandatory pre-bid meeting is scheduled for September 17, 2026 at 9:00 a.m. at Rhode Island College's Forman Center Room 130, with proposals due October 1, 2026 at 11:00 a.m. EDT. The initial contract period begins approximately December 1, 2027, with substantial completion required within 254 days of Purchase Order issuance and final completion within an additional 12 days, allowing a six-week window for interior gym work from April 19 to May 28, 2027. Standard working hours are 7:00 a.m. to 4:00 p.m. Monday through Friday.
The contract requires bidders to be prequalified as Tier 1 public works contractors and maintain valid Rhode Island Contractors' Registration Board certification. Insurance requirements include General Liability of $1,000,000 per occurrence, Workers Compensation of $100,000 per accident, and Automobile Liability of $1,000,000 per occurrence. Bid surety bonds or certified checks equal to five percent of cost are required at proposal submission, with 100% payment and performance bonds required before Purchase Order issuance. The contractor must provide shop drawings for architect/engineer review, as-built drawings in AutoCAD upon completion, and demonstrate experience on at least three comparable projects. Two allowances are included: $20,000 for unforeseen excavation conditions and $10,000 for planting and landscaping. Unit prices are required for structural fill material, loam and topsoil, gravel, and air-entrained concrete pads. Liquidated damages are assessed at $250 per day for delays beyond substantial completion. All work must comply with 2021 Rhode Island Building, Mechanical, Electrical, and Plumbing Codes and the 2024 Rhode Island Energy Code. The contractor is responsible for obtaining all permits and inspections, with permit fees being the contractor's responsibility. A one-year warranty on all materials, equipment, and installations is required. Prevailing wage requirements apply under Rhode Island General Laws, and a 0.33% contract administrative fee will be withheld from invoices. The contract uses AIA A101-2017 and A201-2007 documents as amended by the State of Rhode Island. Vendor questions are due September 23, 2026 at 2:00 p.m. EDT through Ocean State Procures, and all proposals must be submitted electronically.
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2021-1.A Page 1 of 4 Revised 01/17/2023
AGENCY SOLICITATION SPECIFICATIONS
RFQ – REQUEST FOR QUOTE PUBLIC WORKS
TITLE: RFQ27006992 RIC Murray Center Gym HVAC Improvements (rev 10/8/2026
DESCRIPTION:
Rhode Island College is seeking a vendor for HVAC improvements that includes the addition of air-conditioning to the gym at Rhode Island College Murray Center, located at 600 Mount Pleasant Avenue, Providence, RI.
The work includes: replacement of the existing HVAC units with two new air handling units connected to dedicated outdoor condensers with architectural screening; replacement in kind of two existing air handling units, new and re-used ductwork; modification and re-use of/re-connection to the existing heating system; all associated piping, insulation, electrical components, support hardware, and all necessary controls integration required to deliver a fully functional installation to the Murray Center.
All work must comply with the applicable Rhode Island State Building, Mechanical, Electrical, Plumbing, Energy, and Fire Safety Codes listed on the cover sheet of the contract drawings.
BONDING REQUIREMENTS
Bid Surety Bond Required: YES Payment and Performance Bond Required: YES
CONTRACT TERMS
The initial contract period will begin approximately December, 2027.
Insurance Requirements (#14 in Instructions to Vendors on Requirements tab) In accordance with this solicitation, or as outlined in Section 13.19 of the General Conditions of Purchase, found at https://rules.sos.ri.gov/regulations/part/220-30-00-13 and General Conditions
- Addendum A found at https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf, the following insurance coverage shall be required of the awarded vendor(s):
General Requirements:
14a) ☒ Liability - combined single limit of $1,000,000 per occurrence, $1,000,000 general aggregate and $1,000,000 products/completed operations aggregate.
14b) ☒ Workers compensation - $100,000 each accident, $100,000 disease or policy limit and $100,000 each employee.
14c) ☒ Automobile liability - $1,000,000 each occurrence combined single limit.
https://rules.sos.ri.gov/regulations/part/220-30-00-13 https://www.ridop.ri.gov/documents/general-conditions-addendum-a.pdf
2021-1.A Page 2 of 4 Revised 01/17/2023
AIA Contract
Rhode Island custom AIA contract designated below outlining the scope and special terms and conditions covering the work, executed by an authorized representative of your company.
Vendor shall obtain the Rhode Island custom AIA contract at:
https://documentsondemand.aia.org/?filter=Rhode.
9a) ☒ AIA A101-2017 Standard Form of Agreement Between Owner and Contractor with State of Rhode Island revisions dated 7-25-19.
9g) ☒ AIA A201-2007 General Conditions of the Contract for Construction with State of Rhode Island Revisions dated 9-10-19.
SECTION A. BACKGROUND
The College is looking to replace HVAC units and add air conditioning to the Murray Center gym while upgrading two other the existing HVAC units.
SECTION B: SCOPE OF WORK AND REQUIREMENTS
A. The project consists of the demolition and construction of the following work:
a. Exterior: Furnishing and installing a new concrete pad, (2) 80-ton air cooled condensers, and 10’ height aluminum encloser with gates.
b. Interior: Removing the existing Gym duct work and HVAC units (HV2-1, 2-2).
Adding structural reinforcing to existing joists to accommodate the new insulated duct work and AHU as required. Paint existing and new duct work in gym.
c. Interior: Replacing in kind two existing air handling units in the gym that serve classroom & office spaces.
B. Include design build services for any components not included in the HVAC study. For example, a new concrete pad, etc.
C. All work shall be performed in accordance with the project plans and specifications. This work on the Rhode Island College Murray Center HVAC Improvements Project, includes but is not limited to:
a. Mobilize to the site
b. Replace two (2) existing gym H&V units with two (2) new air handling units (AHUs).
c. Provide ~160 tons total cooling capacity for the gymnasium.
d. Each AHU paired with a dedicated 80-ton outdoor air-cooled condenser.
e. Reuse existing hot water loop for heating; no heating system upgrades.
f. Install ground-mounted outdoor condensers on west side of building.
g. Provide new concrete equipment pad.
h. Provide approximately 10-foot-tall architectural mechanical screening enclosure (visual + acoustic).
i. Electrical upgrades.
j. New feeders, breakers, and connections for AHUs and condensers.
https://documentsondemand.aia.org/?filter=Rhode
2021-1.A Page 3 of 4 Revised 01/17/2023
k. Packaged AHU controls with integration to campus BMS (as applicable).
l. Demolition, rigging, installation, startup, and commissioning associated with above scope.
D. Items to be Salvaged:
a. Refer to plans for items to be removed and reset, removed and stockpiled, or existing to remain.
E. Construction Operations:
a. Limited to areas noted on Drawings. Include all costs of this coordination, including all premium time wages that may be required to meet these requirements, in the Base bid.
F. Arrange use of site and premises to allow:
a. Adjacent projects to progress as planned for the Owner.
b. Use of streets and adjacent properties by the Public.
c. Continued operation of the facilities surrounding the work area.
G. Provide access to and from site as required by law and by Owner:
a. Maintain appropriate egress for the workforce and users of the facility.
b. Do not obstruct roadways, sidewalks, or other public ways without permit.
c. Ensure rescue and life safety vehicles can access all buildings during construction.
d. Provide necessary signage and barriers to direct pedestrians around work areas.
H. Time Restrictions:
a. Normal working hours are 7:00 AM to 4:00 PM EST. Limit especially noisy work when events are in process. Options for extended work hours and weekend work will be available at the discretion of the Owner per specific request & approval and should be part of your base bid to meet contract delivery dates.
b. The GC will be provided six (6) weeks of time during work hours in the gym.
I. Utility Outages and Shutdown:
a. Prevent accidental disruption of utility services to other facilities.
SECTION C: CONTRACT TIME
Start of construction: Immediately upon Issuance of Purchase Order
Substantial completion: 254 days from Issuance of Purchase Order
Final completion: 12 days from Substantial Completion
SECTION D: ALLOWANCES
Allowance #1: Carry $20,000.00 to cover additional unforeseen conditions encountered on site for excavation beyond initial BID scope area.
Allowance #2 Carry $10,000.00 to cover planting and landscaping.
SECTION E: LIQUIDATED DAMAGES
2021-1.A Page 4 of 4 Revised 01/17/2023
$ ___250.00_____________ per day
SECTION F: ALTERNATES
None
SECTION G: UNIT PRICE
Unit Price includes all labor, materials, services, overhead, and profit. Refer to specifications for each unit price.
UNIT
1. Suitable Structural Fill Material CY
2. Loam & Topsoil CY
3. Gravel CY
4. Air Entrained Concrete Pads & Paving CY
| SECTION A. BACKGROUND |
| SECTION B: SCOPE OF WORK AND REQUIREMENTS |
| SECTION C: CONTRACT TIME |
| SECTION D: ALLOWANCES |
| SECTION E: LIQUIDATED DAMAGES |
| SECTION F: ALTERNATES |
| SECTION G: UNIT PRICE |
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