Market_Lights_Bark_and_Brew_Sample.JPG

The file is an image (Market_Lights_Bark_and_Brew_Sample.JPG) related to a Request for Quotation (RFQ 91025) issued by the City of Oviedo in Seminole County, Florida, for Event Tent, Table, and Chair Rentals. The RFQ seeks comprehensive event equipment rentals for four specific events in 2025 and 2026: St. Patrick's Day, July 4th, Oktoberfest, and Bark & Brew. The procurement includes requirements for multiple 60'x90' Century Twin Peak Pole Tents, Biljax stages in various sizes, 400-500 market lights, cocktail and banquet tables, folding chairs, bar setups, dance floors, stage skirting, linens, and fire packages. The quote is due by 5:00 p.m. on Wednesday, September 17, 2025, with a contract term running from October 1, 2025, through September 30, 2026.

The pricing terms require all listed prices to include shipping, delivery, strike, permitting, and associated fees. Vendors are expected to deliver quantities as ordered, with the understanding that some events might be canceled. The City will conduct product inspections upon delivery, with any defects to be replaced at no cost. The contract allows for unit pricing adjustments proportional to quantity changes. No specific set-aside designations or restrictions on responding organizations were explicitly mentioned. The procurement suggests an open competitive process for potential vendors, with flexibility in unit pricing and acknowledgment of potential quantity fluctuations. While no incumbent vendors were identified, the contract indicates a willingness to work with vendors capable of meeting comprehensive event equipment rental needs across multiple municipal events.