RFQ_91025_Tent_and_Accessories.pdf
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- Attached to
- RFQ 91025 Tent and Accessories
- Solicitation number
- RFQ 91025 Tent and Accessories
- Issued by
- Seminole County, Florida
About this file
This document is a Request for Quotation (RFQ) for Event Tent, Table, and Chair Rentals issued by the City of Oviedo, Florida, covering equipment rentals for four specific events in 2025 and 2026: St. Patrick's Day, July 4th, Oktoberfest, and Bark & Brew. The solicitation details comprehensive rental requirements including multiple 60'x90' Century Twin Peak Pole Tents, Biljax stages in various sizes, 400-500 market lights, cocktail and banquet tables, folding chairs, bar setups, dance floors, stage skirting, linens, and fire packages. The quote is due by 5:00 p.m. on Wednesday, September 17, 2025, and the contract term will run from October 1, 2025, through September 30, 2026.
The pricing terms indicate that all listed prices include shipping, delivery, strike, permitting, and associated fees. The City acknowledges that quantities are estimated and that actual orders may vary higher or lower. Vendors are expected to deliver quantities as ordered, with the understanding that some events might be canceled. Products must be inspected upon delivery, and any defects must be replaced at no cost to the City. The contract allows for unit pricing that can be adjusted proportionally if quantities increase or decrease from the estimated amounts, providing flexibility for the City's event planning needs.
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Other files
| File | Type | Posted |
|---|---|---|
| Award_Notice.pdf | ||
| Market_Lights_Bark_and_Brew_Sample.JPG | JPG image |
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Text version
City of Oviedo - Event Tent, Table, & Chair Rentals
400 Free Standing
Market Lights w/bases
60'x90' Century Twin Peak Pole
Tent w/60' ends, 20' mid and 30' mid
28'x20' Biljax Stage w/18" legs, stairs, skirt, black carpet.
60'x90' Century Twin Peak Pole Tent w/60' ends, 20' mid and 30' mid
35 Biljax 4'x4' pieces, indoor/outdoor carpet
500 Market Lights 20'x20' Biljax Stage w/4'x4' pieces, indoor/outdoor carpet
36 Cocktail tables
4 Bar top tables 1 Step Handrail
4 6'x30' custom wood bar
7 Black 14' x18 skirting
4 Black 14' x18" Stage Skirting
4 6' bar top w/clamps for 8' banquet tables
1 Stage Step w/handrail
21'x21' Dark Maple Vinyl Dance Floor
1 Stage Step w/out railings
14 8' banquet tables
500 Market Lights
80 Mohogany
Resin Folding Chairs
4 Bar top tables
4 6'x30' custom wood bar
2 Fire Packages
4 6' bar top w/clamps for 8' banquet tables
Delivery & Set up
Delivery & Set up Delivery & Set up
4 Black 120" banquet linen
4 Black 132" round linen
2 5' Rustick Bars on wheels
8 Fire packages
Events Date Delivery & Set up
St Patrick's Day 3/14/2026 1 July 4th 7/4/2026 1
Oktoberfest 9/24-9/26/26 1 Bark & Brew 11/1/2025 1
TOTAL: 1 1 1 1
Price Each $ $ $ $
Total: $ $ $ $
Grand Total: $_____________________
Terms:
1) All prices listed above shall be effective October 1, 2025 through September 30, 2026.
2) All prices listed above include shipping, delivery, and strike
3) Cost per unit applies to any increase or decrease of the approximate quantities
4) The materials listed on the bid are approximate, and that some events may not be ordered due to cancellation of programs, etc.
5) Quantities indicated above are estimated only. Vendor will deliver quantities as may be ordered with the assumption that actual quantities may be higher or lower.
6) Products shall be inspected upon delivery and any defects found shall be replaced at no expense to the City of Oviedo.
7) All prices listed above shall include permitting and fees required by the City of Oviedo
Vendor Name: ______________________________________________________________________
Vendor Address: ____________________________________________________________________
City/State/Zip: _____________________________________________________________________
Telephone Number: ________________________________________________________________
Email Address: _____________________________________________________________________
QUOTE IS DUE BACK BY 5:00 p.m. ON WEDNESDAY SEPTEMBER 17, 2025
RETURN QUOTE TO: purchasing@cityofoviedo.net
Vendor Signature Print Name and Title
Date mailto:purchasing@cityofoviedo.net
File details come from the government source that posted it. Updated .