RFP - Whittier Elementary HVAC Electrification - Mechanical

The Salt Lake City School District (SLCSD), in partnership with McKinstry, is seeking a mechanical contractor for a comprehensive HVAC electrification retrofit project at Whittier Elementary School located at 1600 S 300 E, Salt Lake City, Utah. The procurement is a Request for Proposal (RFP) focused on mechanical retrofit work inside the building and installation of a ground loop bore field outside the building, with the goal of replacing existing heating and cooling systems with a central ground source heat pump (GSHP) unit designed to meet 100% of the cooling load and approximately 80% of the heating load. Subcontractors must provide all required trades, including mechanical (air and water-side), insulation, controls, Test and Balance, and structural work, with line-voltage electrical work and ground loop installation to be procured separately. The evaluation process is two-tiered, with a qualifications-based scoring (70 points, minimum 40 required to advance) and a pricing-based scoring (30 points), assessing vendor experience, project team qualifications, management plan, past performance, and a detailed scope narrative. Key dates include a mandatory site walk on December 12th, 2025, at 1:00 PM, with questions due by December 23rd, 2025, at 12:00 PM, proposal submissions due January 7th, 2026, at 5:00 PM MST, and an estimated notice of award in March 2026, with construction scheduled for summer 2026.

The RFP encourages participation from diverse businesses, requiring subcontractors to provide documentation for minority-owned, women-owned, service-disabled veteran-owned, and small disadvantaged business certifications. Prospective vendors must complete a comprehensive McKinstry Subcontractor Prequalification Application, demonstrating qualifications through state contractor and business licenses, current insurance certificates, workers' compensation coverage, bonding capacity letters, and safety performance records. While no specific incumbent vendor is mentioned, the project supports the District's sustainability action plan to achieve 100% renewable energy by 2030 and 100% carbon neutrality by 2040. Although a specific budget range is not explicitly stated, the project is supported by a bond passed in 2024, and vendors must provide detailed pricing forms including labor and equipment/materials costs for base price work and an additive alternate. Insurance requirements are extensive, with minimum coverage limits including $2,000,000 for Commercial General Liability, Automobile Liability, and Workers' Compensation, and $5,000,000 for Contractor's Pollution Liability, indicating a potentially significant project investment.