RFP - Report Writing and Research Assistant Tool for Local Government

Herriman City, located in Salt Lake County, Utah, is seeking proposals for a specialized report writing and research assistant tool designed specifically for local government operations. The Request for Proposals (RFP) outlines a comprehensive procurement for a technological solution that will leverage the city's internal data as its primary source of truth, incorporating artificial intelligence capabilities while strictly prohibiting data transmission to external large language models. The tool must demonstrate turnkey functionality with proven implementations in other local government settings, with key required capabilities including professional report generation, address and parcel querying for zoning information, GIS tool integration, ordinance and resolution drafting, public meeting discussion timelines, and staff report creation. Proposals are due by 4:00 pm Mountain Daylight Time on December 12, 2025, with an anticipated award in early January 2026. The evaluation criteria for vendor selection will be weighted as follows: cost at 40%, experience with other local governments at 40%, and implementation timeline at 20%, with a strict requirement that proposal submissions not exceed five pages (excluding the introductory letter).

The RFP does not specify explicit set-aside designations or restrictions for specific types of enterprises. While no incumbent vendors are mentioned, the procurement requires vendors to demonstrate extensive experience with local government technology implementations. Proposals must comprehensively address company background, technology capabilities, privacy protections, detailed cost information, implementation experience, customer service plans, and proposed implementation timelines. Vendors must submit electronic proposals in PDF format through the Utah Public Procurement Place (Bonfire) platform and must commit to compliance with the Utah Government Data Privacy Act and associated administrative rules regarding personal data processing and access. Though specific budget ranges are not detailed in the documentation, vendors are expected to provide comprehensive and competitive pricing structures that align with the tool's sophisticated technological requirements and local government applications.