1-Herriman Report Writing Tool RFP.pdf

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Herriman City 5355 W Herriman Main Street

Herriman, UT 84096

801-446-5323

Request for Proposals

Report Writing and Research Assistant Tool for Local

Government

Due Date: December 12, 2025, at 4:00 pm MDT

1. Introduction

Herriman City is soliciting proposals from qualified vendors for a report writing and research assistant tool for local government. The tool should use Herriman’s data as its source of truth.

While the tool may use artificial intelligence (AI), no information should be pushed back into a large language model. The solution should be relatively turnkey, with proven implementations with other local governments.

2. Proposal Requirements

To be considered, interested vendors must include the following in their proposal (maximum of 5 pages, not including introductory letter):

• Company Overview: Background information on the company, including years of experience providing AI tools for local government.

• Technology: Ability to generate professional-level reports and research based on

Herriman City’s data sources.

o Ability to query addresses and parcels to understand allowed uses, relevant municipal code, zoning requirements, and other relevant history and agreements.

o Summarize development proposals and highlight areas for review relative to existing city land use standards.

o Integrate with GIS tools.

o Draft ordinances and resolutions based on user queries.

o Provide timelines of any topic discussed in prior public meetings.

o Draft staff reports based on identified sources of information.

• Privacy: City data, prompts, and outputs should not be ingested into large language models for training purposes. They should not be available to other of the vendor’s customers.

• Cost Proposal: Detailed pricing for the tools offered.

• Experience: A summary of the company’s experience, including the number of local governments worked with.

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• Customer Service Plan: Description of customer service protocols, including ongoing training and other resources.

• Implementation Plan: Timeline for implementation of relevant tools for use by

Herriman City employees.

3. Evaluation Criteria

The proposals will be evaluated based on the following criteria:

• Cost Proposal (40%)

• Experience with other Local Governments (40%)

• Implementation Timeline (20%)

4. Submission Requirements

Interested providers must submit their proposals by 4:00 pm MDT on December 12, 2025. Late submissions will not be considered. Please submit proposals electronically in PDF format to the

Utah Public Procurement Place (Bonfire):

https://utah.bonfirehub.com/portal/?tab=openOpportunities

5. RFP Timeline

Proposal Due Date: 12/12/2025

Estimated Award Date: Early January 2026

6. City's Rights and Reservations

The city reserves the right to:

• Enter into negotiations with any proposer regardless of their proposal’s score,

• Reject any or all proposals,

• Waive any informalities or irregularities,

• Request additional information from proposers,

• Terminate or alter the terms of the RFP at any time.

7. Compliance with GDPA

The awarded Contractor acknowledges and agrees to comply with all applicable provisions of the Utah Government Data Privacy Act (GDPA), Utah Code Ann. § 63A-19-101 et seq., as amended, and associated administrative rules, with regard to any personal data processed or accessed as part of the duties under any resulting contract.

https://utah.bonfirehub.com/portal/?tab=openOpportunities

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Exhibit “A”

CERTIFICATION

The undersigned Proposer certifies that it has not:

1. Provided an illegal gift or payoff to a City officer or employee or former City officer or employee or his or her relative or business entity;

2. Retained any person to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; or

3. Knowingly influenced and hereby promised that it will not knowingly influence and City officer or an employee or former City officer or employee to break any applicable ethical standard or rules.

The undersigned Proposer certifies that:

1. The Proposal is made in good faith.

2. The Proposal is made in conformity with the specifications and qualifications contained in the Request.

Name of Vendor:___________________________________________________________

Name of Authorized Representative: ____________________________________________

Signature of Authorized Representative: _________________________________________

Address: __________________________________________________________________

City/State/Zip: _____________________________________________________________

Telephone Number: _________________________________________________________

Fax Number: ______________________________________________________________

Web Site Address: __________________________________________________________

Email Address: _____________________________________________________________

Date Signed: _______________________________________________________________