RFP - public meeting video recording & related services - 073024

The City of Clarkston, Georgia is seeking proposals from qualified firms to provide public meeting video recording and related services. The scope of work includes live streaming, recording, and finalizing content for the City's Mayor and Council workshops, meetings, and special meetings, which typically run between one and two hours. The successful offeror will be responsible for providing the necessary personnel and equipment to film the meetings. Proposals must demonstrate the firm's qualifications and experience, as well as provide references from other municipalities where they have provided similar services. Pricing must be inclusive of all costs, and the City will award the contract to the most responsive and responsible offeror, not necessarily the lowest bidder. The contract will be for one year with options to renew for four additional one-year periods.

This opportunity is not limited to any specific type of organization. However, the City reserves the right to accept or reject any or all proposals, as well as to negotiate with the selected consultant to include further services not identified in the RFP. The initial bid solicitation was canceled due to a technical issue, and the opportunity has been readvertised with a new submission deadline of August 6, 2024 at 9:30 AM EST. The City has not disclosed any incumbent vendors or provided a budget range for this contract.