RFP Number 10. 6. 25. 1 - Office Paper

The David Douglas School District in Multnomah County, Oregon, is seeking proposals for a comprehensive office paper procurement contract through RFP Number 10.6.25.1. The procurement targets the district's annual requirement of approximately 16 million sheets of paper, including various types such as 8.5 x 11 and 8.5 x 14 paper in white, colored, and specialty varieties like Domtar Colors, NCR paper, and chipboard sheets. Proposals are due on November 6, 2025, by 2:00 p.m. PST and must be submitted electronically through Oregon Buys. The evaluation process will utilize a 150-point system, with 50 points allocated to price and 100 points to the technical proposal, assessing factors such as ordering and delivery capabilities, K-12 organizational experience, references, financial standing, and company background. The contract term is twelve months, with options to renew for up to six additional twelve-month periods, and requires next-business-day delivery for orders placed before 4 p.m. Vendors must provide detailed pricing structures, demonstrate ability to deliver to nine elementary schools, three middle schools, two high school campuses, and administrative buildings, and comply with all specified requirements.

The RFP encourages participation from diverse business entities, including potential certification through the Oregon Office of Minority, Women & Emerging Small Business (OMWESB) program. Proposers must complete a Proposers Certifications and Representations form, declaring their business designation and adhering to non-discrimination commitments. While specific contract award value is not explicitly stated, the annual paper procurement volume suggests a significant contract opportunity. The district reserves the right to award contracts to one or more qualified vendors and will require successful proposers to maintain specific insurance coverages, including workers' compensation and commercial general liability insurance. The award is contingent upon receiving a funding commitment from School USAC/E-Rate. Vendors must honor their pricing for 90 days from the signature date and provide all necessary materials, services, and labor to perform work in strict accordance with RFP requirements. Performance and payment bonds are not required for this specific procurement.