6170-0 S-44300-00015082 Sole Source Memo V2.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: 10/10/2025 Sole source number: S-44300-00015082

To: Kirk N. Rhoades, Designated Procurement Officer ODHS Office of Contracts & Procurement

Requestor: Anna Williams Agency/division: System of Care Advisory Council (SOCAC), herein after referred to as “Agency” Program/office: OHA – BHD – System of Care Advisory Council Contract specialist: Karissa Montano

Agency Sole source rule: Sole source authority:

OHA OAR 137-047-0275 ORS 413.033

Estimated total contract value: $132,800 (for the initial year, Agency reserves the right to amend the contract for additional time and funds up to 10 years.)

Description of goods or services: Agency is seeking to contract for language access support and consulting, as well as technical assistance and practical support to the SOCAC Family Advisory Committee (FAC). The FAC is a newly forming advisory body, comprised of family members of youth who have used state or county funded public services for mental/behavioral health, Intellectual/Developmental Disability I/DD, substance use disorder, child welfare, or juvenile justice services and supports. Most of the family members who are bringing their lived expertise to the Agency have a history of system-related trauma, and struggle to trust the agency and provider partners who are working with them to create family and youth centered system change. For this reason, the provider needs to be a person who has already built relationships with these family advocates, and who has the facilitation and language skills necessary to support their ongoing development as advocates. Due to the mistrust in government broadly in our country today, as well as to recent news events like the Oregon Youth Authority abuse scandal, parents who have experienced harms in their engagement with systems are more mistrustful than ever. The Agency must create an array of services and supports that are youth- and family-driven, community based, and culturally and linguistically responsive.

1. Background: This sole source justification applies to the purchase of:

a) Contract with a Lived Experience Access Facilitator, Vanessa Broadley, who has spent the last year providing technical and practical support, as well as Spanish interpretation supports, for the SOCAC Family Advisory Committee.

b) This contractor will provide committee meeting staffing support, creation and translation of meeting materials, interpretation support as requested, stipend processing/payout for qualified SOCAC participants who bring lived expertise to the Agency, and consultation to SOCAC staff to enhance internal stipend, engagement, and accessibility processes.

2. Prospective contractor/vendor:

Legal entity name: Vanessa Broadley Consulting DBA: Vanessa Broadley Consulting Address: 5530 Appleton Shore Drive, Apollo Beach, FL,33572

Mailing address: 698 Burdett Drive, Upper Chichester, PA 19014 Contact person: Vanessa Broadley Phone: 424-221-0485 Email: vestrada79@gmail.com

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via email to the following e-mail address:

Protests via telephone will not be accepted.

Oregon Department of Human Services Office of Contracts and Procurement ATTN: Karissa Montano, PCS3 Phone: (503)-945-5623 E-mail: Karissa.montano@oha.oregon.gov

Agency reserves the right to purchase additional goods, services to include on-call maintenance, preventative maintenance, repair (unless available on DAS price agreement), or training.

3. Written findings of fact (market research):

mailto:Karissa.montano@oha.oregon.gov

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

It is necessary to acquire these services from only one source, Vanessa Broadley Consulting, because continuity of support, particularly having the same support person or support team, is essential for parent caregiver advocates (individuals with lived experience navigating complex systems) and directly impacts their effectiveness and efficiency for many reasons. These reasons include but are not limited to

• The reduction of repetitive information sharing (Advocates don’t have to repeat their stories or needs to multiple individuals, saving time and effort for both the advocates and SOCAC staff),

• The streamlining of support & technical assistance coordination (Consistent support person can help coordinate support and resources more efficiently, reducing fragmentation and delays in receiving timely assistance),

• The fostering of proactive intervention (Familiarity with family advocates’ situations allows the Contractor to anticipate needs and intervene proactively, preventing potential harm and systems trauma (or retraumatization) and reducing the need for reactive responses from SOCAC staff),

• And the facilitation of more efficient long-term planning (A stable relationship allows for better long-term planning and goal setting, the Contractor will be able to track progress and adapt strategies as needed).

Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. Due to the necessity of maintaining consistency of relationship, and the significant challenge in building trust between state agency workers and parents who have been harmed (or who have had children who have been harmed) by their experiences with state-funded child serving systems, we need to contract with this one trusted person, to maintain the ability of the SOCAC Family Advisory Council to meaningfully contribute to the SOCAC Strategic Plan and partner with state agency employees to build a system that better meets the needs of children and their families across the state.

APPROVED:

By:

Signed by DPO electronically via OregonBuys Kirk N. Rhoades or acting DPO https://www.oregon.gov/oha/HSD/BH-Child-Family/Documents/SOC-Plan-2022-23.pdf