Addendum 1 RFP 10.6.25.1 Office Paper.pdf
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- Attached to
- RFP Number 10. 6. 25. 1 - Office Paper
- Solicitation number
- S-P26040-00015081
- Issued by
- Multnomah County, Oregon
About this file
This is Addendum #1 to Request for Proposals (RFP 10.6.25.1) issued by David Douglas School District for office paper supplies. The addendum clarifies key procurement details in response to six questions submitted by prospective bidders. The District estimates a need for 2,270 cases of office paper for the entire fiscal year, based on actual usage of 2,264 cases during calendar year 2024. For the primary line item "8.5 X 11 20# WHITE RM/500 10 RM/CT," the District requires 22,640 reams distributed across fourteen school sites and district administrative departments, with David Douglas High School representing the largest consumer at 11,800 reams. The award will be made on an all-or-none basis to a single vendor rather than by individual line item. Digital proposal submissions must include ten numbered tabs corresponding to the ten proposal content requirements, with tab dividers not counting toward page totals. Addendum #1 was issued October 29, 2025, and requires vendor signature and submission with all proposals.
The District identified nine discontinued paper product lines and one item requiring a unit of measure correction on the price bid sheet. For discontinued items without equivalent replacements, vendors should label them as "discontinued item" on Attachment A, Bid Form. The unit of measure for "8.5X11 67# CANARY DOMTAR COLORS PK/250" must be corrected from 4 PK/CT to 8 PK/CT. Proposers responding to the Resources and Capability Certification question must provide a narrative summary offering a high-level overview of company history as specified on page 24, section 2, question 6 of the original RFP. Previous procurement for this commodity attracted only one responding bidder. No information regarding pricing terms, funding sources, or contract term was specified in this addendum.
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Text version
David Douglas School District Learn – Grow - Thrive
Ken Richardson, Superintendent I 11300 NE Halsey Street, Portland, Oregon 97220 I Phone 503-252-2900 I Fax 503-256-52 18
RFP 10.6.25.1
REQUEST FOR PROPOSALS FOR
OFFICE PAPER
ADDENDUM #1
This addendum, together with the original Request for Proposals, shall form the complete Request for Proposals. This addendum sets forth only the changes and additions, which are to be made in the original Request for Proposals. The original documents remain in full force and effect except as specifically modified in this addendum.
This addendum includes the following items:
• Question #1: May I have a copy of the bid tabulation from the last RFP for Office Paper?
Response: There was only one responder to the last RFP.
• Question #2: Will this be awarded as All or None to one vendor or will it be awarded by line item?
Response: This will be awarded as all or none to one vendor.
• Question #3: What is the estimate quantity for "8.5 X 11 20# WHITE RM/500 10 RM/CT"?
Do you have a usage report available for that line item?
Response: Estimate of 2,270 cases for the entire District. The usage for the entire District was 2,264 cases for calendar year 2024. There are 10 reams per case.
8.5 X 11 20# WHITE TOTAL
REAMS
22,640
ALICE OTT 800
CHERRY PARK 600
DAVID DOUGLAS HIGH SCHOOL 11,800
EARL BOYLES 530
FIR RIDGE CAMPUS 350
FLOYD LIGHT 900
GILBERT HEIGHTS 700
GILBERT PARK 750
LINCOLN PARK 800
MENLO PARK 520
MILL PARK 900
MULTNOMAH EARLY CHILDHOOD 390
NORTH POWELLHURST 160
RON RUSSELL 1,450
VENTURA PARK 450
WEST POWELLHURST 410
DAVID DOUGLAS NUTRITION 80
DAVID DOUGLAS OPERATIONS 20
DAVID DOUGLAS STUDENT EVALUATION CENTER 120
DAVID DOUGLAS TRANSPORTATION 60
DAVID DOUGLAS SCHOOL DIST 40 DISTRICT OFFICE 850
• Question #4: If this is a digital submission, how do you want tabs created on Page 21 under general proposal requirements?
Response: Per RFP Page #21 under General Proposal Requirements, "All sections shall be separated by numbered tabs that correspond to the Proposal Content Requirements, 1 through 10. Pages within each Tab shall be numbered consecutively." "Tab Dividers do not count as pages provided the only text or graphics on the dividers are the tab numbers and section titles." In the digital/electronic file, there should be 10 tabs to separate out each section. For example: Document 2 - Technical Proposal should have a tab/page titled, "Section 1: Title Page" followed by the Title Page and Table of Contents; then another tab/page titled, "Section 2: Transmittal/Cover Letter" followed by the Transmittal/Cover Letter. This process should be followed through Section 10: References/Reference Letters.
• Question #5: Can you provide more clarity on Resources and Capability Certification - page 24 Section 2 Question 6?
Response: Proposers should respond to this question with a narrative summary providing a high-level overview of the company's history to include the parts indicated on page 24, section 2, question 6.
• Question #6: Paper corrections on price bid Do you want me to adjust the following changes on the price bid sheet or just leave them labeled as followed?
8.5 X 11 20# BUFF DOMTAR COLORS- discontinued item
8.5 X 11 20# CHERRY DOMTAR- discontinued item
8.5 X 11 20# TAN DOMTAR- discontinued item
8.5 X 11 20# WHITE PRINTRIGHT- discontinued item
8.5 X 11 67# ORCHID EXACT VELL- discontinued item
8.5 X 11 67# TAN DOMTAR COLORS- discontinued item
8.5 X 11 90# BUFF DOMTAR COLORS- discontinued item
8.5X11 67# ORCHID DOMTAR COLORS- discontinued item 8.5X11 90# CHERRY DOMTAR COLORS- discontinued item 8.5X11 67# CANARY DOMTAR COLORS PK/250 4 PK/CT- unit of measure is 8 PK/CTN not 4
Response: If there is an equivalent for the discontinued items, please add them to Attachment A, Bid Form. If there is not an equivalent, please label them as "discontinued item." Please update the unit of measure for 8.5X11 67# CANARY DOMTAR COLORS PK/250 4 PK/CT- unit of measure from 4PK/CT to 8PK/CT.
Addendum #1 issued October 29, 2025. Signature required below and form to be submitted with any proposals submitted.
FIRM NAME: PHONE:
ADDRESS: FAX NO:
Street City State Zip
E-mail:
BY: TITLE:
Print/Type Name
BY: DATE:
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