RFP - Battery Backup Power Systems PA for Wireless Communication Sites

The Oregon Department of Transportation (ODOT) has issued a Request for Proposals (RFP) for a Price Agreement to procure scalable battery backup power systems for wireless microwave and two-way communication sites statewide, with a specific focus on Marion County and the City of Salem. The RFP seeks one qualified supplier to provide comprehensive battery backup solutions, including lithium-iron-phosphate (LiFePO4) battery banks, hybrid charger/rectifier systems, and associated installation and maintenance services for over 200 communication sites. Proposers must meet mandatory technical requirements, including specific charger capabilities, battery bank properties, and solar controller integration, with proposals evaluated on a 265-point scoring system covering technical specifications, power system solutions, performance guarantees, and pricing. The RFP includes two system solution scenarios that proposers must address with detailed equipment lists, diagrams, and total costs. A mandatory pre-proposal conference was held on May 9, 2023, with proposals due by May 31, 2023. The initial contract term is 5 years, with options to extend up to 10 years, and ODOT will evaluate proposals in two rounds, potentially including interviews and demonstrations.

The RFP encourages participation from certified small businesses and includes provisions for small business aspirational targets, though no specific set-aside percentages are mentioned. While no explicit disadvantaged business enterprise requirements are outlined, the solicitation emphasizes compliance with Oregon's pay equity law and non-discrimination policies. The procurement does not specify an incumbent vendor, and proposers must provide three references for comparable projects completed within the last 5 years. Pricing proposals must include percentage discounts from manufacturer's suggested retail price (MSRP) that will remain firm for the initial contract period, with potential adjustments after the first 12 months. While a specific award value is not explicitly stated, the comprehensive nature of the procurement suggests a significant investment in communication infrastructure power systems. The successful proposer will be responsible for providing complete turnkey solutions, including installation, removal, and disposal/recycling services for power system equipment and battery banks, in compliance with industry standards and ODOT's specific requirements.