RFP-AIC-25-003 (Arts in Corrections
Closed State & local contract opportunity Posted
- Solicitation number
- 0000037096
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP code
- UNSPSC code
- Point of contact
-
- Sylmia Britt sylmia.britt@arts.ca.gov
Opportunity details come from caleprocure.ca.gov. Updated .
About this opportunity
The California Arts Council (CAC) is seeking proposals for its Arts in Corrections (AIC) program through RFP-AIC-25-003, which aims to provide arts programming within California Department of Corrections and Rehabilitation (CDCR) adult facilities. The solicitation targets organizations capable of delivering arts workshops across various disciplines including cultural practices, design, literary, media, multidisciplinary, performing, traditional, and visual arts to incarcerated individuals. Eligible arts providers must employ teaching artists with at least three years of documented arts programming experience, including one year in correctional or comparable settings. The RFP requires comprehensive proposals addressing organizational capacity, program design, implementation plan, evaluation methodologies, and community impact. Proposals are due November 18, 2025, at 3:00 PM PST, with an optional bidders' conference on November 7, 2025, and questions due by November 10, 2025. The evaluation process will assess proposals across five key components: organizational capacity, program design, evaluation and reporting, equity and community impact, and budget narrative, with a total possible score of 100 points.
The solicitation includes set-aside preferences for small businesses (SB) and Disabled Veteran Business Enterprises (DVBE), with incentive participation options available. Bidders may submit proposals for up to $100,000 per institution, with a maximum of two contracts awarded per institution (three for specific facilities like San Quentin and California Institution for Women). The total maximum budget per organization across all awarded contracts cannot exceed $1,200,000 at any given time. Eligible respondents include independent contractors, nonprofits, small businesses, and for-profit organizations. Mandatory business documents required include California Secretary of State registration, liability insurance, IRS 501(c)(3) tax-exempt status letters (if applicable), and various state compliance certifications. The contract term runs from December 5, 2025, through December 31, 2027, with potential contract advances of up to 25 percent of the final contract amount. Proposals will be evaluated using a comparative cost formula, with the lowest-cost bidder receiving maximum cost points and other proposals receiving proportionally fewer points.
Opportunity text
Please submit your bid proposal at Procurement@arts.ca.gov. BACKGROUND I. BACKGROUND Administered by the CAC and made possible via ¿Memorandum of Understanding¿ with the CDCR, California's AIC program is designed to have a positive impact on the social and emotional well-being of people experiencing incarceration. Arts programs can increase critical thinking skills, build positive relationships, and promote healing and meaningful interactions between participants and their peers, facility staff, loved ones, and other individuals and community groups both inside and outside of the boundaries of their institutions. To learn more about the history of the program, visit the California Arts in Corrections website. The mission of CAC, a state agency, is strengthening arts, culture, and creative expression as the tools to cultivate a better California for all. The vision of CAC is a California where all people flourish with universal access to and participation in the arts. The values of the CAC are Community, Accessibility, Aesthetics, Autonomy with Accountability, Relevance, Equity, and Sustainability. To learn more about the CAC, visit our website. PURPOSE The California Arts Councils (CAC) Arts in Corrections (AIC) program contracts with organizations to provide arts workshops with teaching artists (referred to as Arts Providers for the purpose of this procurement) in cultural practices, design, literary, media, multidisciplinary, performing, traditional, and visual arts to people currently incarcerated in California Department of Corrections and Rehabilitation (CDCR) adult facilities. SERVICE AREA For the service area, please review CDCR's Adult Institution List at: https://www.cdcr.ca.gov/adult-operations/list-of-adult-institutions/. BUDGET Proposals may be submitted for up to a maximum budget of $100,000 per proposed institution. The maximum budget per organization for all awarded current contracts may not exceed a total of $1,200,000 at any given time. IMPORTANT CAC strongly encourages interested bidders to regularly check the official solicitation posting in Cal eProcure for any changes or revisions to RFP-AIC-25-003.
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