Attachment_1_-_Reqd_Attachment_Checklist_(AIC).pdf
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- Attached to
- RFP-AIC-25-003 (Arts in Corrections
- Solicitation number
- 0000037096
- Issued by
- Sacramento County, San Francisco City, California
About this file
This document is a Required Attachments and Mandatory Business Documents Checklist for the California Arts Council's Request for Proposal (RFP-AIC-25-003) for the Arts In Correction program. The checklist outlines all required submissions for bidders to ensure their bid packages are responsive and complete. Bidders must submit 20 required attachments in PDF format, with the exception of the Cost Proposal Worksheet, which must be submitted in Excel. The required attachments include certification forms, declarations, confidentiality statements, compliance documents related to sanctions laws (Darfur and Iran Contracting Acts), workers' compensation certifications, payee data records, contractor certification clauses, artificial intelligence notification clauses, and DVBE (Disabled Veteran Business Enterprise) related documents. Attachments 18, 19, and 20 are submission requirements only for awarded bidders and include the Standard Agreement, Prison Rape Elimination Policy, and Copyright Assignment exhibits.
Mandatory business documents required in PDF format include copies of Small Business certifications, DVBE certifications, California Secretary of State registration, IRS 501(c)(3) tax-exempt status letters if applicable, Joint Powers Agreements if applicable, business licenses or tax certificates, and liability insurance coverage documentation. The proposal requirements section mandates that all bidders submit comprehensive proposals addressing five key components: Organizational Capacity and Experience, Program Design and Implementation Plan, Evaluation and Reporting, Equity Community and Impact, and Budget Narrative, with all components of each section required for a responsive bid. The checklist requires bidders to place checkmarks or mark items as "N/A" next to each submission to confirm inclusion in their bid packages.
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California Arts Council
RFP-AIC-25-003
Arts In Correction
ATTACHMENT 1 – REQUIRED ATTACHMENTS & MANDATORY BUSINESS
DOCUMENTS CHECK LIST
A complete bid package will consist of the items identified below. Complete this checklist to confirm the items in your bid.
Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all applicable required attachments (forms), mandatory business documents (if applicable) and proposal requirements must be included with your bid package all in PDF except the Cost Proposal Worksheet which must be in Excel.
Bidder Name: ______________________________________
REQUIRED ATTACHMENTS
(in PDF)
Checkmark or N/A
Attachment 1: Required Attachments and Mandatory Business Documents Checklist
Attachment 2: Bidder/Proposer Certification Sheet
Attachment 3: Bidder Declaration GSPD-05-105
Attachment 4: Confidentiality Statement
Attachment 5: Cost Proposal Worksheet (must be submitted in Excel)
Attachment 6: Darfur Contracting Act
Attachment 7: Iran Contracting Act Verification Form
Attachment 8: Individual & Sole Proprietor (if applicable only)
Attachment 9: Workers’ Compensation Certification (if applicable only)
Attachment 10: Payee Data Records STD 204
Attachment 11: Contractor Certification Clauses CCC 04/2017
Attachment 12: Gen AI Notification Clause & Reporting
Attachment 13: DGS PD 843 DVBE Declaration (if applicable only)
Attachment 14: Confirmation Letter Form DVBE Subcontractor (if applicable only)
Attachment 15: Evaluation Plan & Scoring Rubric (Reference only)
Attachment 16: CUF Evaluation Worksheet (Reference only)
Attachment 17: Prime Contractor’s Certification DVNE Subcontractor Report STD 817 (if applicable and upon completion of contract.)
Attachment 18: Standard Agreement STD 813 (awarded only)
Attachment 19: Exhibit F – Prison Rape Elimination Policy (awarded only)
Attachment 20: Exhibit G – Copyright Assignment (awarded only)
California Arts Council
RFP-AIC-25-003
Arts In Correction
REQUIRED MANDATORY BUSINESS DOCUMENTS
(in PDF)
Checkmark or N/A Copy of the prime/bidder’s California Small Business (SB) Certificate, if applicable.
If applicable, copy of each subcontractor(s) California Small Business (SB) Certificate.
Copy of prime/bidder’s CA DVBE certification, if applicable.
Copy of subcontractor’s CA DVBE certification, if applicable.
Copy of the bidder’s registration with the California Secretary of State.
Copy of IRS designation letter showing org has the 501(c )(3) federal tax-exempt status, if applicable.
Copy of Joint Powers of Agreement, if applicable.
Copy of the bidder’s business license or business tax certificate.
Copy of the bidder’s liability insurance coverage.
Other business document(s) as needed by CAC.
PROPOSAL REQUIREMENTS
(in PDF)
Checkmark or N/A Proposal Requirements:
Organizational Capacity and Experience (and all its components)
Program Design and Implementation Plan (and all its components)
Evaluation and Reporting (and all its components)
Equity, Community and Impact (and all its components)
Budget Narrative (and all its components)
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