RFP 2026-P03 Eastside Campus - Construction Manager at Risk (CMAR)

Hays County is seeking a Construction Manager at Risk (CMAR) for the Eastside Campus Project, a new three-story, 72,000 square-foot mass timber office building located in Kyle, Texas. The procurement seeks a comprehensive construction management firm to oversee design and construction of a facility that will house multiple county departments, including the Tax Office, Justice of the Peace courtroom, Constable offices, Sheriff, Probation, Veteran's Services, Emergency Management, Development Services, Purchasing, Budget, and Human Resources. The project includes site utilities, stormwater detention and drainage systems, public and secured parking lots, and a covered drive-thru. A virtual pre-bid meeting is scheduled for December 9, 2025, at 10:00 AM Central Time, with written questions due by December 11, 2025, at 5:00 PM. Proposals are due January 8, 2026, at 10:00 AM, with anticipated contract award in January or February 2026. Evaluation criteria include Financial Capability (10 points), Experience of Contractor and Team (25 points), Management and Organizational Approach (20 points), Capacity to Perform (25 points), and Proposed Fees (20 points), totaling 100 possible points.

The procurement requires respondents to submit a 5% bid bond and provide three professional references with similar project experience within the last five years. Contractors must demonstrate financial capability through audited financial statements and comply with federal, state, and local certifications, including debarment verification, HUB practices, and ethics compliance. While specific set-aside designations are not explicitly detailed, the county appears to encourage diverse participation. The total construction budget is approximately $43,000,000, with a contract term extending from February 2026 through April 2028 construction closeout. Performance and payment bonds of 100% are required within ten days of Guaranteed Maximum Price (GMP) award, and the county will withhold 5% retainage from the contractor. Liquidated damages are set at $500 per calendar day for project delays, and the contract will be governed by Texas law with venue in Hays County. The project emphasizes sustainable construction methodologies, particularly mass timber, which offers environmental benefits, reduced construction time, and enhanced structural performance.