RFP 2023-06 Printing and Mailing Services

CareOregon, operating in Multnomah County, Oregon, has issued Request for Proposals (RFP) #2023-06 for comprehensive printing and mailing services for its organization and affiliated subsidiaries. The procurement seeks qualified vendors to provide cost-effective services encompassing printing of letters, postcards, booklets, envelopes, business cards, and large format posters, as well as mailing preparation and USPS delivery services. Proposers must demonstrate robust quality control processes, ability to produce digital and physical proofs, and capability to handle variable print data across multiple languages. The RFP's evaluation criteria emphasize proposers' equity, diversity, and inclusion efforts, with a focus on technical capabilities, pricing effectiveness, and service quality. Key deadlines include a proposal submission due date of September 7, 2023, at 2:00 PM Pacific Time, with an anticipated contract start date in January 2024. Vendors must be located in proximity to the Portland Metro region to ensure timely service delivery, and the contract will be awarded as a multi-vendor arrangement to the proposers offering the most advantageous solution to CareOregon.

CareOregon encourages proposals from minority-owned, women-owned, service-disabled veteran, and emerging small businesses, creating opportunities for diverse vendor participation. The organization has structured this procurement to be inclusive, though specific set-aside percentages are not explicitly detailed in the documents. The Notice of Intent to Award indicates that Kaye-Smith Enterprises (dba Pod4Print) and Pep Printing, Inc. (dba Premier Press) were selected as the successful vendors following the competitive proposal process. While specific contract values are not disclosed, the extensive fee schedule and variable print quantities suggest a significant potential contract value. The RFP indicates estimated quantities for various print materials, with the understanding that actual volumes may fluctuate. Proposers were required to complete a comprehensive fee schedule covering unit costs for different print and assembly services, with pricing serving as a critical evaluation factor. The multi-vendor approach suggests CareOregon is seeking to establish a flexible, responsive printing and mailing service arrangement that can accommodate their diverse communication needs.