00013577 Exhibit 1 - Tech Specs Revised.pdf
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- Solicitation number
- S-73000-00013577
- Issued by
- Multnomah County, Oregon
About this file
This document is a Technical Specifications Exhibit from the Oregon Department of Transportation (ODOT) for a technology upgrade project at the Garrett Building in Portland. The project requires a certified Emerging Small Business (ESB) contractor to purchase, install, and test comprehensive audio-visual equipment for Conference Rooms 109A and 109B. Specific equipment includes a 98" smart 4K LED TV, laser projector, two ultra-HD smart cameras, wireless dual presenter and vocal microphone systems, 16 wireless omnidirectional tabletop microphones, charging stations, and associated mounts, connectors, and cabling. The project mandates full system integration with Microsoft Teams, with substantial completion required by June 20, 2025, and final completion by June 30, 2025. Work is to be performed Monday through Thursday between 7 a.m. and 5 p.m., with close coordination required with the ODOT Project Manager.
The solicitation is exclusively reserved for certified Emerging Small Businesses (ESB) as defined by the Certification Office for Business Inclusion and Diversity (COBID), with contractors required to perform at least 51% of labor using their own workforce. The project involves removing existing projectors and equipment from multiple rooms (109A, 228, and 318) and installing new technology infrastructure. Contractors must comply with Oregon OSHA rules, COVID-19 guidance, and local jurisdiction permit requirements. The contract includes a one-year installation warranty on workmanship, and contractors must provide comprehensive documentation and undergo detailed inspections. While no specific contract value is listed, the technical specifications suggest a moderate-scale technology investment focused on modernizing conference room audiovisual capabilities.
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EXHIBIT 1
TECHNICAL SPECIFICATIONS
4/17/2025 Addendum #1. Revised content in this document is shown in red font.
Oregon Department of Transportation ESB ODOT Garrett Building Conference Room A/B Tech Upgrade
Project Background ODOT is in need to upgrade conference equipment at its Garrett Building conference room A/B.
Existing conference rooms A and B can be used together as a single conference room with all audience facing the screen located west of room B; or separately, with audience inside room A facing the monitor located on the north side of this room, and audience inside room B facing the screen previously described.
Project Description Project requires a contractor to provide, install, and test the listed equipment for a functional use of conference room A/B at ODOT Garrett Building. Conference rooms are noted as meeting rooms 109A and 109B in project drawings. Contract also requires contractor to remove projectors and misc. items from rooms 109A, 228, and 318.
Project Location ODOT Garrett Building 123 NW Flanders Street Portland, OR 97209
Equipment list A. Conference room A/B
1. One (1) 98” smart, 4K, LED TV.
o Basis of design is Sony BRAVIA 5 98” Class Mini LED 4K HDR Google TV (2025).
Model: K-98XR50
2. One (1) Rolling TV cart for up to 100”/200lb flat screen TV, with adjustable height.
o Basis of design is: StarTech.com Rolling TV Cart/Stand On Wheels, Up to 100"/220lb Flat Screen, Height Adjustable w/Hand Crank, Mobile Mount. Mfg #
1110C-MOBILE-TV-CART CDW # 8070679 UNSPSC 24101501
3. One (1) laser projector. 1200 lumen, 4K resolution. Include lens as needed for project layout.
o Projector basis of design is Panasonic PT-REQ12 Series o Lens basis of design is: ET-C1S600.
o Disconnect and unmount existing projector onsite, and hand over to ODOT
Construction Project Manager or assigned personnel.
o Install supplied projector at the existing mount location.
4. One (1) wireless dual presenter System with two (2) lavalier microphones.
o Basis of design is: Shure BLX188/CVL, SKU: BLX188/CVL-H10.
5. One (1) wireless dual vocal system with two (2) handheld microphones.
o Basis of design is Shure: BLX288/PG58, SKU: BLX288/PG58-H10.
6. Sixteen (16) wireless omnidirectional tabletop microphones.
o Basis of design is Yamaha RM-WOM.
o Two (2) microphone charging stations for up to 8 spots. Basis of design is:
Yamaha RM-WCH-8.
o One (1) 16-channel wireless access point. Basis of design is Yamaha
RM-WAP-16.
o Network switch for up to 16-channels. Basis of design is Yamaha
SWX2310P-28GT.
o All microphone accessories to be compatible with supplied microphones.
7. Two (2) ultra-HD, MPTZ, 12x optical room, 4K-sensor smart cameras for large, hybrid video-conferencing and automatic speaker tracking and group framing.
o Basis of design is: Poly E60 studio.
o One camera shall face the presenter on the front of conference room 2. The other one shall face the audience
8. All miscellaneous, mounts, connectors, wiring, cabling, and conduiting as needed per manufacturer’s instructions and project needs.
9. Electrical circuits as required by the project needs.
B. Conference room 228.
1. Two (2) 72” smart, 4K, LED TV.
2. Two (2) TV wall mounting kits: 150lb load capacity rated. Coordinate specific location in room with Project Manager.
Outline of work
1. Install, test and configure all listed and complementary equipment as needed in accordance with manufacturer’s written instructions.
2. Conference projection source shall be presenter’s PC located at the podium.
3. Supplied 98” TV on cart will be used to project people attending conferences virtually via Teams room. Provide HDMI signal for this purpose.
4. Existing communications rack is located inside storage room 108.
5. All conference audio shall be connected to conference room existing sound system.
6. Signal from PC at podium to be projected on one of existing TVs located on north side of conference room A.
7. Remove existing projector on A side of conference room (109A).
8. Room 228:
a. Disconnect and unmount existing projector, and hand it over to ODOT Construction Project Manager or assigned personnel. Cap existing power, remove electrical outlet and install new ceiling tile.
b. Remove existing screen, rally system (camera, 2 speakers), and board wall.
Patch, and paint wall to match adjacent finishes.
c. Provide two (2) 72” smart, 4K , LED TVs and with two (2) wall mounting kits and mount on the same wall.
d. Reinstall rally system.
9. Room 318:
a. Disconnect and unmount existing projector, and hand it over to ODOT
Construction Project Manager or assigned personnel. Cap existing power, remove electrical outlet and install new ceiling tile.
10. Equipment shall be tested and functional to be used with Microsoft Teams.
11. Verify onsite and coordinate with Construction Project Manager exact location where supplied equipment shall be installed.
12. Conceal all wiring, cabling and connectors behind walls or above ceiling tiles where possible. Provide floor cord protection as necessary. Basis of design is Uline products.
13. Comply with trade permit requirements per Local Jurisdictions.
General Construction Notes
1. Contractor shall make a site visit and examine existing conditions prior to providing a bid. Any discrepancies shall be brought to the attention of ODOT through a request for clarification as set forth in the bid documents.
2. Clarifications shall be requested in writing prior to any installation. Incorrect installations shall be corrected at no additional cost to ODOT.
3. All work shown is to be by the contractor unless specifically noted as being by ODOT or by others. All materials shown are to be provided by the contractor unless specifically noted as existing or provided by ODOT.
4. Drawings are schematic in nature, major components and equipment are shown on the drawings. Contractor shall supply and install all minor components and materials necessary to provide a complete and functional project whether or not all such components are noted in the drawings and specifications.
5. Plans and specifications call out specific makes and models of equipment in some locations. Substitution requests shall be made during the bid process. ODOT shall at its sole discretion determine the acceptability of substitutions. No substitutions shall be installed without prior written approval from the ODOT Construction Project Manager .
6. All equipment and materials shall be installed in accordance with the manufacturer’s published installation instructions and recommendations.
7. Clean entire work area at conclusion of project to the satisfaction of the ODOT Project Manager.
ODOT Contact The ODOT Project Manager for this work is Jorge Ojeda
• Email: jorge.ojeda@odot.oregon.gov
• Cell phone: 971-429-4075
• Address: 3700 SE 92nd Avenue, Portland, OR 97266
The ODOT Project Manager may designate an additional ODOT contact person or engineer to support with inspections or questions in the field.
Scheduling of Contract
1. Substantial completion of the Work shall be no later than June 20th, 2025. Final Completion shall be no later than June 30th, 2025.
2. After award of the Contract, the Contractor shall contact the ODOT Project Manager to schedule the Work at least ten (10) business days prior to the start of the Work.
3. The Work shall be accomplished on Mondays through Thursdays between the hours of 7 a.m. and 5 p.m. Work hours shall exclude weekends and State Holidays, unless specifically requested by the Contractor and approved by the ODOT Project Manager.
4. The Contractor shall coordinate the efforts of all suppliers and Subcontractors and shall maintain orderly progress of the Work, prevent duplication of effort, and ensure proper sequence of operations.
5. The Contractor shall submit to the ODOT Project Manager a list of the contact information for the Contractor’s project manager and site superintendent, as well as a list of all Subcontractors and their key representatives.
Clean-Up/Conditions of Site
1. The Contractor shall be responsible for keeping the ODOT Project Manager informed of all activity throughout the Work.
2. The Contractor shall clean up all worksite debris resulting from construction and remove all excess construction materials and scraps from the premises. The Contractor shall broom-clean their work area at the end of each work day and neatly stack materials and debris in an approved location.
3. The Contractor shall protect materials subject to damage by temperature or other weather conditions.
4. The location for storage of materials, debris, or dumpster on the Premises shall be approved in advance by the ODOT Project Manager. Disposal facilities, bins, or dumpsters shall not be provided by ODOT.
5. The Contractor shall notify the ODOT Project Manager at least 2 days in advance of any major deliveries.
6. Contractor shall immediately notify the ODOT Project Manager of any damage done by the Contractor to the Premises, grounds, or adjacent State properties. Damage done by the Contractor to the Premises or surrounding area shall be repaired to existing conditions as found prior to the commencement of the Work.
7. ODOT shall not be responsible for the security of the Contractor’s materials, tools, personal belongings, or equipment on the Premises.
8. It is the responsibility of the Contractor to ensure the Work is performed in accordance with Oregon OSHA rules and regulations and follow COVID-19 OSHA Guidance. Masked to be worn while working inside state facility.
9. The Contractor shall immediately bring to the attention of the ODOT Project Manager any conflicts or issues between existing utilities and the Work.
Submittals The Contractor shall provide the following submittals at a minimum to the ODOT Project Manager. Submittals shall be approved by the ODOT Project Manager prior to the start of on-site construction.
1. Items specified on this document may be substituted by approved equal only if previously approved by ODOT Project Manager.
WARRANTY
Contractor shall provide a 1 year Installation warranty on all workmanship.
Close-Out
1. All special inspections must be complete prior to Substantial Completion.
2. Provide 48 hr. notice via email for Substantial Completion inspection. ODOT Project
Manager and the Contractor shall develop a punchlist document of any incomplete or deficient work.
3. Prior to Final Completion, Contractor shall fully instruct ODOT’s operating and maintenance personnel in the operation, adjustment, and maintenance of products, equipment, and systems.
4. Prior to Final Completion, Contractor shall complete all items on the punchlist.
5. Coordinate final inspection with ODOT PM, provide 48 hr notice via email.
| Project Background |
| Project Description |
| Project Location |
| Equipment list |
| Outline of work |
| General Construction Notes |
| ODOT Contact |
| Scheduling of Contract |
| Clean-Up/Conditions of Site |
| Submittals |
| WARRANTY |
| Close-Out |
File details come from the government source that posted it. Updated .