RFB 26-0023 comprehensive generator services (annual contract)

The Columbus Consolidated Government's Finance Department Purchasing Division issued Request for Bids (RFB) No. 26-0023 for comprehensive generator services on an annual contract basis to serve Muscogee County and Columbus City, Georgia. The procurement seeks a qualified, licensed contractor to provide maintenance, repair, and emergency services for thirty-four generators ranging from 10 kilowatts to 1,250 kilowatts, located at various municipal facilities including City Hall, fire stations, government centers, the jail, public works buildings, and utility infrastructure sites. The generators operate on diesel, natural gas, or propane fuel and require annual inspections with four-hour load bank tests, semi-annual inspections, and maintenance of associated components including batteries, battery chargers, transfer switches, and emergency power transformers. The successful contractor must demonstrate ten years of experience in generator servicing, maintain local technician capability with two-hour response time, provide 24/7 emergency service availability, and submit separate hourly rates for regular and overtime emergency calls, travel costs, parts markups, inspection services, and maintenance tasks. Required qualifications include comprehensive insurance coverage with general liability ($1 million combined single limit), workers' compensation, contractual liability, automobile liability, and errors and omissions coverage, with the City named as additional insured. The contract term is three years with options to renew for two additional twelve-month periods; pricing shall remain fixed for the initial three-year term with potential five percent price escalation requests thereafter supported by manufacturer documentation. The original proposal due date of February 18, 2026, was extended through six addenda to Wednesday, March 18, 2026, at 2:30 PM Eastern Time, with a non-mandatory site visit scheduled for February 3, 2026, at 9:00 AM; all bids must be submitted electronically via DemandStar only, with mandatory submissions including E-Verify Affidavit, communication acknowledgment form, conflict of interest affidavit, insurance checklist, business license, Form W-9, and acknowledgment of all addenda.

The solicitation is open to full competition with no apparent set-aside designations or restrictions limiting eligible respondents. No incumbent contractor information or current vendor details are provided in the available procurement documents. The City has not disclosed an estimated contract award value or budget range for the three-year initial term or potential renewal periods. Bidders must acknowledge receipt of all six addenda issued between the initial posting and the extended deadline to maintain bid responsiveness and avoid disqualification. The evaluation criteria and specific award determination methodology are not detailed in the available documentation, requiring prospective bidders to review the complete RFB package for detailed scoring or selection standards. Vendors should note that pricing structures differ between Year 1 services and Years 2-3, with separate line-item pricing required for each of the 34 generator locations by building and generator model on the revised pricing forms referenced in Addenda Nos. 5 and 6.