West TN Emergency Generator Maintenance
Open State & local contract opportunity Posted
- Solicitation number
- Event 34401-13928
- State
- Tennessee
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
Tennessee Department of Disability & Aging is requesting bids for emergency generator maintenance services at the West Tennessee Regional Office and Community Homes in Arlington and Eads, Tennessee under ITB 34401-13928, with bids due June 26, 2026 at 2:00 p.m. CDT. Site visits are optional but recommended; written questions are due June 10, 2026 at 2:00 p.m. CST.
The scope covers inspection, preventive maintenance, testing, repair, and emergency service on fourteen generators: twelve water-cooled, natural-gas-powered Generac and Kohler units across community homes, and two diesel-powered units (McGraw-Edison Onan Genset 750 and Elliott FCA12-6-24110) at the regional office. The bid includes fourteen line items specifying annual and quarterly inspection frequencies for each generator model, with pricing also required for technician and helper hourly rates (standard and premium rates, 100 hours each allocated). Services must commence by July 4, 2026.
Emergency response is required within two hours, 24/7; non-emergency response within 24 hours excluding weekends and holidays. The contractor must maintain 24-hour staffing capability with immediate access to stock and non-stock replacement parts. All parts must be manufacturer-approved and new; technicians must be industry-trained and properly licensed. Pricing is fixed for the five-year contract term on an F.O.B. destination basis, with materials and parts invoiced at documented out-of-pocket cost plus 15% and supporting documentation required. The contract includes an optional State extension of up to 180 additional days.
The contractor must obtain and maintain a valid Tennessee State Contractor License, register with the Tennessee Department of Revenue, and carry workers' compensation; commercial general liability of $1 million per occurrence / $2 million aggregate; automobile liability; and professional liability of $1 million per claim / $2 million aggregate. A one-year warranty covers parts and labor against defects. The award will be made to the lowest-cost, responsive, and responsible bidder. The procurement contact is Regan Baltasar at 615-532-6357 or regan.baltasar@tn.gov.
Opportunity text
2 versions
Update #2 · Latest ·
Comprehensive five-year contract providing labor, materials, and equipment for services on emergency generators at West Tennessee Regional Office and Community Homes, including inspection, preventive maintenance, testing, repair, and emergency service. Services include annual and quarterly maintenance, load bank testing per NFPA standards, fuel system management, lubrication checks, cooling system maintenance, electrical testing, 24/7 emergency response capability, and any peripheral equipment that is a component of the equipment under this contract.
Update #1 ·
Comprehensive five-year contract providing labor, materials, and equipment for inspection, preventive maintenance, testing, repair, and emergency service on emergency generators at West Tennessee Regional Office and Community Homes facilities. Services include annual and quarterly inspections, load bank testing per NFPA standards, fuel system management, lubrication checks, cooling system maintenance, electrical testing, and 24/7 emergency response capability. Services extend to all peripheral equipment that is a component of the equipment under this contract.
Files
| File | Type | Posted |
|---|---|---|
| 34401-13928_Terms_and_Conditions.pdf | ||
| 34401-13928_Amendment_1.docx | DOCX document | |
| West_TN_Emergency_Generator_Maintenance.pdf | ||
| 34401-13928_Specifications.pdf |
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