RFB # 2025-006 invitation to bid for asphalt materials, emulsions, and road oil

Fannin County, Texas is soliciting bids through Request for Bid (RFB) #2025-006 for Asphalt Materials, Emulsions, and Road Oil to support road construction and maintenance across all four county precincts, including areas in Savoy, Leonard, Honey Grove, and Bonham. The procurement seeks comprehensive road construction materials such as oil dirt/sand, cold mix, base stabilizer, and asphalt millings, with specific technical requirements for road oil including precise specifications for cracked fuel oil's asphalt content, flash point, and viscosity. Bidders must provide detailed unit pricing per ton for materials, with pricing options for F.O.B. pit, F.O.B. barn, and designated F.O.B. locations per mile. The bid is scheduled to be due on Tuesday, June 17, 2025, before 3:00 PM, with sealed bids to be opened at 3:15 PM at the Fannin County Purchasing Agent's Office. The county will evaluate bids using a "Lowest and Best" approach, considering factors such as direct and indirect costs, transportation expenses, maintenance requirements, reliability, life cycle, warranties, and customer service.

The procurement appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The contract will be effective for one full year from the date of acceptance by the Fannin County Commissioners Court, with the county reserving the right to award contracts to one or more vendors based on their comprehensive bid evaluation. Bidders must comply with various state regulations, including provisions related to boycotts, firearm entities, and mandatory company disclosures. While specific budget ranges are not explicitly detailed in the documentation, the bid covers multiple material types across four county precincts, suggesting a potentially significant procurement value. Vendors interested in participating must carefully review the technical specifications, pricing requirements, and regulatory compliance mandates to ensure a competitive and compliant bid submission.