ESBD_426819_1749249216356_2025-006 RFB Asphalt Materials Emulsions and Road Oil.pdf

F A N N I N C O U N T Y, T E X A S

REQUEST FOR BIDS

RFB # 2025-006

INVITATION TO BID FOR ASPHALT MATERIALS,

EMULSIONS, AND ROAD OIL

SUBMITTAL DEADLINE: TUESDAY, JUNE 17, 2025

BEFORE 3:00PM

FANNIN COUNTY

PURCHASING AGENT’S OFFICE

101 E. SAM RAYBURN DR.

SUITE 313

BONHAM, TX 75418

(903) 583-0054

The enclosed REQUEST FOR BID and accompanying SPECIFICATIONS are for your convenience in submitting an offer for the enclosed referenced ASPALT MATERIALS, EMULSIONS, AND ROAD OIL for the County for all Road & Bridge Precincts of Fannin County.

The Commissioners Court of Fannin County, TX reserves the right to accept or reject any/or all bids as it shall deem to be in the best interest of Fannin County. Receipt of any bid shall under no circumstances obligate Fannin County to accept the lowest bid. The award of the contract or contracts shall be made to one or more responsible vendor or vendors whose bid is determined to be the “Lowest and Best” to Fannin County, resulting from a bid or bids providing the best value considering associated direct and indirect costs, including transport, maintenance, reliability, life cycle, warranties, and customer service after a sale.

Bids shall include this RFB and all additional documents submitted. Each bid shall be placed in a separate sealed envelope, manually signed in ink by a person having the authority to bind a vendor to a contract and marked clearly on the outside as outlined below.

SUBMISSION OF BIDS

One (1) original of all bid documents shall be sealed and submitted as vendor's response to:

FANNIN COUNTY

PURCHASING AGENT

JULIE CRISWELL

101 E. SAM RAYBURN DR.

SUITE 313

BONHAM, TX 75418

(903) 583-0054

SEALED BIDS MUST BE FILED IN THE COUNTY PURCHASING AGENT OFFICE

BEFORE 3:00 PM TUESDAY, JUNE 17, 2025

Label envelope: RFB # 2025-006 ASPHALT MATERIALS, EMULSIONS, AND ROAD OIL

SEALED BIDS SHALL BE OPENED AT 3:15 PM TUESDAY, JUNE 17, 2025 IN THE

FANNIN COUNTY PURCHASING AGENT’S OFFICE, 101 E. SAM RAYBURN DR.

SUITE 313, BONHAM, TX 75418.

Notification for bidding to supply ASPHALT MATERIALS, EMULSIONS, AND ROAD OIL for Fannin County has been properly advertised as required by law. Bid forms containing required specifications shall be furnished to persons or firms requesting the forms from:

Email: jcriswell@fanninco.net

Phone: (903) 583-0054

Online: www.co.fannin.tx.us/page/fannin.County.Purchasing

SELECTION AND AWARD PROCESS

The Purchasing Agent shall present opened bids received to the Commissioners Court. The Commissioners Court may consider the pickup and delivery locations of the bidders and the cost to the county delivering or hauling the material to be purchased. The Commissioners Court may award contract or contracts for the purchase of road construction material to more than one bidder if each of the selected bidders submits the lowest and best bids for a particular location or type of material.

A contract or contracts may be awarded to one or more bidders who submit the lowest and best bid or bids for the county.

RIGHT OF THE COUNTY TO CANCEL REQUEST FOR BID, TO ELECT NOT TO AWARD,

TO REJECT SUBMITTALS, AND TO WAIVE INFORMALITIES OR IRREGULARITIES.

The county expressly reserves the right to cancel the RFB at any time, to elect not to award contracts cited in the RFB, to reject any or all submittals, to waive any informality or irregularity in any submittal received, and to be the sole judge of the merits of the respective submittals received.

NO INDIVIDUAL OF ANY COUNTY DEPARTMENT HAS THE AUTHORITY TO

LEGALLY AND/OR FINANCIALLY COMMIT THE COUNTY TO ANY CONTRACT,

AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS

SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THE REQUEST FOR

BID.

ADDENDA TO THE REQUEST FOR BID

Requests for interpretations and clarifications of the RFB may only be made in writing. All requests must be submitted in writing to Julie Criswell, Purchasing Agent, at jcriswell@fanninco.net.

It shall be the responsibility of each vendor, prior to submitting the competitive bid, to check the website to confirm if addenda were issued and to make such addenda a part of the competitive bid.

LATE BIDS

Bids received in the Purchasing Office after submission deadline shall be returned unopened and will be considered void and unacceptable. Fannin County is not responsible for lateness of mail, carrier, etc., and time/date stamp in the Purchasing Office shall be the official time of receipt.

mailto:jcriswell@fanninco.net

ALTERING BIDS

Any interlineation, alteration, or erasure made before receiving time must be initialed by the signer of the proposal, guaranteeing authenticity.

WITHDRAWAL OF BID

A bid may not be withdrawn or cancelled by the contractor for a period of sixty (60) days following the date designated for the receipt of bid, and contractors so agree upon submittal of their bid.

BID OPENING

Bids will be received and publicly opened by the Purchasing agent at the location, date, and time stated above. Contractors, their representatives, and interested persons may be present. All bids shall be kept on file and available for public inspection after the contact or contracts is awarded until the first anniversary of the date of opening.

SALES TAX

Fannin County, Texas is by statute exempt from the state sales tax and federal excise tax; therefore, the proposal price shall not include taxes.

CONFLICT OF INTEREST

No public official or Fannin County employee shall have interest in this contract, in accordance with Vernon, Texas Codes Annotated, Local Government Codes Title 5, Submitted C, Chapter 171.

I. 2025 BID SHEET FOIR ASPHALT

FANNIN COUNTY PRECINCT #1 BARN LOCATION: SAVOY, TX

ITEM

F.O.B. PIT

PRICE PER TON

F.O.B. BARN

DESIGNATED

F.O.B. LOCATION (PER MILE)

OIL DIRT/SAND

COLD MIX

BASE STABILZER

ASPHALT MILLINGS

FANNIN COUNTY PRECINCT #2 BARN LOCATION: LEONARD, TX

ITEM

F.O.B. PIT

F.O.B. BARN

DESIGNATED

F.O.B. LOCATION (PER MILE)

BASE STABILIZER

FANNIN COUNTY PRECINCT #3 BARN LOCATION: HONEY GROVE, TX

DESIGNATE

D

ITEM F.O.B. PIT F.O.B. BARN F.O.B. LOCATION (PER MILE)

FANNIN COUNTY PRECINCT #4 BARN LOCATION: BONHAM, TX

DESIGNATE

D

ITEM F.O.B. PIT F.O.B. BARN F.O.B. LOCATION (PER MILE)

ROAD OIL SPECIFICATIONS

CRACKED FUEL OIL

MIN. MAX.

ASPHALT CONTENT OF 100 PENETRATION AT 77 F, %

ASPHALT CONTENT OF 260 PENETRATION AT 77 F, %.... - -

FLASH POINT T.O.C.F………………………………………… - -

FLASH POINT C.O.C.F………………………………………… 250 -

FUROL VISCOSITY AT 77 F, SEC …………………………… - -

FUROL VISCOSITY AT 122 F, SEC …………………………… - 500

LOSS AT 212 F, 20G., 5 HRS., % ……………………………… - 3.0

LOSS AT 325 F, 50G., 7 hrs., % ………………………………… - -

WATER AND SEDIMENT. % …………………………………. - 2.0

PENETRATION OF RESIDUE AFTER EVAPORATION LOSS - -

ALL MATERIALS WILL BE REFINED ROAD OIL THAT WILL MEET THE STATE OF TEXAS ROAD

OIL SPECIFICATIONS (CRACKED FUEL OIL) AND WILL BE DELIVERED TO THE PRECINCT JOB

SITES OR BARNS IN SAVOY, LEONARD, HONEY GROVE OR BONHAM, WHICHEVER IS

REQUESTED.

DELIVERY DATE REQUIRED ONE DAY AFTER REQUEST.

COMPANY NAME

ADDRESS

PHONE

SIGNATURE DATE

Company Name:

FANNIN COUNTY

BID #2025-006 SHEET FOR ROAD OIL & EMULSIONS 2025

ITEM QUANTITY UNIT PRICE

ROAD OIL PER TON

SS1 DUST CONTROL WATER/SOL. PER TON

A-S 300 DUST CONTROL WATER/SOL. PER TON

CRS-2 PER TON

CRS-2H PER TON

CRS-2P PER TON

CSS-1 PER TON

MC-800 PER TON

MC-30 PRIME OIL PER TON

AEP – PRIME OIL PER TON

ROAD OIL MIXABLE FOR OIL-SAND

APPLICATION ONLY

PER TON

CWE-2 – ALL WEATHER CHIP SEAL EMULSION PER TON

CWP- ALL WEATHER POTHOLE TACK PER TON

ASPHALT EMULSION PRIME – containing no diesel or aircraft fuel

PER TON

ASPHALT EMULSION-BASE STABILIZER PER TON

ASPHALT EMULSION TO STABILIZE OLD

ASPHALT ROADS

PER TON

ROAD OVER COAT – SEAL A CHIP SEAL FOR

SEALING OUT WATER AND LOCKING DOWN

LOOSE ROCKS, ETC.

PER TON

DUST & EROSION CONTROL PRODUCT –

INCLUDE INFORMATION, SPECIFICATIONS &

REQUIREMENTS

PER TON

PARTIAL LOAD FEE PER LOAD

DEMURRAGE TIME FEE PER LOAD

RESTOCKING FEE PER LOAD

FREIGHT RETURN ON MATERIAL RETURNED PER LOAD

UNLOADING & SPREADING FEE PER LOAD

PUMPING & HOSE FEE PER LOAD

MINUMUM DELIVERY AMOUNT GALLONS

MINUMUM DELIVERY TIME PER HOUR

LOCATION OF PLANT

ITEM – OTHER PRODUCTS SUPPLIED NOT

LISTED – Include spec sheet with bid

QUANTITY UNIT PRICE

PER TON

PER TON

PER TON

PER TON

PER TON

FANNIN COUNTY COMMISSIONERS’ RESERVE THE RIGHT TO REJECT ANY OR ALL PRODUCTS AT

ANY TIME THAT THE PRODUCTS DO NOT MEET THE APPROVAL OF THE COMMISSIONERS,

COLLECTIVELY OR INDIVIDUALLY.

THE CONTRACT EFFECTIVE DATES WILL BE FOR ONE FULL YEAR FROM THE DATE OF ACCEPTANCE

BY THE FANNIN COUNTY COMMISSIONERS COURT.

COMPANY NAME ________________________________________

ADDRESS ________________________________________

PHONE

EMAIL

SUCCESSFUL BIDDER SHALL defend, indemnify and hold harmless Fannin County and all its officers, agents and employees from all suits, actions, or other claims of any character, name and description brought for or on account of any injuries or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from bid award. Successful bidder shall pay any judgment with cost which may be obtained against Fannin County growing out of such injury or damages.

Fannin County reserves the right to accept and or reject any and all bids.

RETURN BID TO:

Mail:

Fannin County Purchasing 101 East Sam Rayburn, Suite 313 Fannin County Courthouse Bonham, TX 75418

Sealed Bids shall be received no later than:

3:00 P.M., Tuesday, June 17, 2025 MARK ENVELOPE or SUBJECT LINE: "BID #2025-005 - Rock and Gravel”

BID FORM

THIS BID FORM IS REQUIRED TO BE SUBMITTED AND SIGNED BY THE INDIVIDUAL

THAT IS AUTHORIZED TO EXECUTE CONTRACTS FOR THE COMPANY.

I, WE, ___________________________________ (COMPANY NAME)

___________________________________ (ADDRESS)

___________________________________ (PHONE)

___________________________________ (FAX)

HEREBY AGREE TO DELIVER TO THE COUNTY OF FANNIN, TEXAS, ROCK & GRAVEL

IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS.

SIGNATURE

PRINT NAME

TITLE

Bidder Shall Sign and Return Pages 1 through 15 of Bid Package and All Documentation Required by the Invitation for Bid.

BID AFFIDAVIT

The undersigned certifies that the bid prices contained in this bid have been carefully reviewed and are submitted as correct and final. The period of acceptance of this bid will be no more than sixty (60) calendar days from the date of the bid opening.

STATE OF COUNTY OF

BEFORE ME, the undersigned authority, a Notary Public in and for the State of , on this day personally appeared

, who (name) after being by me duly sworn, did depose and say:

"I, am a (name) duly authorized officer of/agent for ;

(name of firm) and have been duly authorized to execute the foregoing on behalf of the said .

(name of firm)

I hereby certify that the foregoing bid has not been prepared in collusion with any other bidder or other person or persons engaged in the same line of business prior to the official opening of this bid. Further, I certify that the bidder is not now, nor has been for the past six (6) months, directly or indirectly concerned in any pool or agreement or combination, to control the price of the goods/services bid on, or to influence any person or persons to bid or not to bid thereon."

Name and address of bidder:

Telephone # by: Title:

(print name) Signature:

SUBSCRIBED AND SWORN to before me by the above-named on this the day of 20 .

Notary Public in and for the State of

REFERENCES

LIST THREE (3) COMPANIES OR GOVERNMENTAL AGENCIES WHERE THESE COMMODITIES HAVE

BEEN PROVIDED:

1. COMPANY NAME:______________________________________________

ADDRESS:__________________________TELEPHONE NO.:___________

CONTACT PERSON:___________________TITLE:___________________

EMAIL:

2. COMPANY NAME:______________________________________________

ADDRESS:__________________________TELEPHONE NO.:___________

CONTACT PERSON:___________________TITLE:___________________

EMAIL:

3. COMPANY NAME:______________________________________________

ADDRESS:__________________________TELEPHONE NO:____________

CONTACT PERSON:___________________TITLE:___________________

EMAIL:

Any questions concerning this bid must be directed in writing to Julie Criswell, Fannin County Purchasing Agent at jcriswell@fanninco.net.

Comments/Exceptions: