Retention wall maintenance

Sarasota County is conducting an Invitation for Bids (IFB #252781RM) for retaining wall maintenance services at two reclaimed water ponds located on the Laurel Oak Country Club property. The procurement seeks a contractor to provide both preventative and corrective maintenance to retaining wall structures, which includes quarterly site visits, perimeter inspections, and comprehensive documentation of wall conditions. Specific maintenance tasks involve minor excavation, winching of toppled posts and panels, installing new tieback systems, and backfilling. Bidders must be licensed as either a Certified Specialty Contractor (Division II Marine Contractor) or a Certified General Contractor and must demonstrate at least two verifiable references for pond retaining wall maintenance within the past seven years. The County requires a one-business-day response to maintenance requests, a five-business-day site visit requirement, and a seven-business-day deadline for submitting written quotes. The solicitation documents will be available on the OpenGov Procurement portal, with bid responses due by January 9, 2026. Award will be made to the responsive and responsible bidder submitting the lowest total bid price.

The contract opportunity does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Business Automobile Liability with $1,000,000 combined single limit. The initial contract term is anticipated to be three years, with a possible contingency of up to 10% for unforeseen circumstances, subject to written County approval. Markup on materials and equipment is limited to the percentage specified in the Fee Schedule, and all work and materials will be fully warranted for one year from the date of County acceptance or the standard manufacturer warranty period. While no specific budget range is explicitly stated, contractors should be prepared to provide comprehensive maintenance services with transparent pricing that includes all labor, trip charges, mileage, vehicle charges, and travel time. No local or American business preferences will apply to this award due to grant funding requirements.