Attachment_A.pdf

Attachment A is a supporting document for Sarasota County's Invitation for Bids (IFB #252781RM) for retaining wall maintenance services at Laurel Oak Country Club in Florida. The solicitation seeks a qualified contractor to provide both preventative and corrective maintenance services at two reclaimed water pond retention wall structures. Required maintenance services include quarterly site visits, comprehensive perimeter inspections, condition documentation, minor excavation, winching of toppled posts and panels, installation of new tieback systems, and backfilling. The contractor must respond to maintenance requests within one business day, complete site visits within five business days, and submit written quotes within seven business days. Bid responses are due by January 9, 2026, with award going to the responsive and responsible bidder offering the lowest total bid price. The initial contract term is anticipated to be three years, with a contingency of up to 10% for unforeseen circumstances subject to written County approval.

Bidders must hold a current Florida license as either a Certified Specialty Contractor (Division II Marine Contractor) or a Certified General Contractor and must provide at least two verifiable references demonstrating pond retaining wall maintenance experience within the past seven years. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Business Automobile Liability with $1,000,000 combined single limit. Pricing must include transparent fee structures covering all labor, trip charges, mileage, vehicle charges, and travel time, with material and equipment markups limited to the percentages specified in the Fee Schedule. All work and materials are warranted for one year from County acceptance or the standard manufacturer warranty period, whichever is longer. No local or American business preferences apply to this award due to grant funding requirements, and no specific set-aside designations for disadvantaged enterprises are designated.