Request for Offers for Motor Carrier Oversize/Overweight Routing and Permitting System (Texas Permitting and Routing Optimization System (TxPROS))

The Texas Department of Motor Vehicles (TxDMV), through its Finance and Operations - Purchasing Section and on behalf of the Motor Carrier Division, is issuing a Request for Offers (RFO) for the maintenance, support, enhancement, and hosting of the agency's existing web-based Texas Permitting and Routing Optimization System (TxPROS). TxPROS is a system utilized by trucking companies to apply for and obtain Texas oversize/overweight (OS/OW) permits and routing information for traveling on Texas roads. The RFO outlines detailed requirements for hosting the system, including primary and backup data centers, disaster recovery, software maintenance and support, mapping data updates, performance measures, and service level agreements. Respondents must demonstrate their ability to meet the state's needs, the qualifications of their staff, and their remediation procedures, continuity of operations, and escalation protocols. The RFO sets a deadline of August 5, 2024 for submitting responses.

The RFO includes a 26% Historically Underutilized Business (HUB) subcontracting goal, and respondents must complete a HUB Subcontracting Plan as part of their submission. The RFO does not specify any set-asides or incumbent contractors, but indicates that the current system environment information is available. The historical compensation under similar TxDMV contracts has been approximately $603,180 per fiscal year, though the RFO does not guarantee a specific volume, usage, or total compensation for the awarded contract.