REQUEST FOR BID For Current Lease Rate Factors

The Madison Metropolitan School District's Purchasing Services and Technical Services Department has issued Request for Bid (RFB) 4038 for current lease rate factors to support technology equipment procurement beginning in July 2019. The procurement specifically seeks lease factor rates for various technology equipment including laptop computers, Chromebooks, desktop computers, large flat panel displays, mobile display stands, and associated warranty and preparation services. The bid evaluation will utilize a rating matrix allocating 40% to existing master lease agreements, 40% to lease factor rates, and 20% to outcomes from prior District leases. Bidders must submit one original and two additional documentation copies via U.S. mail, hand delivery, or delivery service to Administrative Services by April 5, 2019, at 2:00 PM Central Standard Time. The contract will be administered by Jeff Knutsen, Director of Technical Services, with Mick Howen, Director of Administrative Services, serving as the sole point of contact during the selection process. Bidders are required to complete Attachment C with current rates for both Dollar Buy Out (DBO) and Fair Market Value (FMV) leases across two-, three-, and four-year terms.

The District is tax-exempt (tax-exempt number ES42341) and requires bidders to comply with affirmative action requirements and equal employment opportunity policies. All materials must adhere to Wisconsin Administrative Code and OSHA standards, and contractors must maintain appropriate insurance coverage, including worker's compensation and commercial liability of at least one million dollars. The award will be made to the lowest responsive and responsible bidder meeting the District's criteria. While specific budget ranges are not explicitly stated, the procurement is designed for technology equipment ordering in the first week of May 2019, with lease terms beginning in July 2019. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. Bidders will need to demonstrate compliance with debarment and suspension certifications, and show capability to provide competitive lease rates across multiple equipment types and lease term lengths. The solicitation appears open to various vendors capable of meeting the technical and financial requirements outlined in the Request for Bid.