UNSPSC 81112401: Computer hardware rental

Rental of computer hardware.

UNSPSC 81112401 Computer hardware rental (Commodity) covers desktop and laptop computers, servers, and associated managed services that state and local governments deploy across multiple facilities and user bases. Recent solicitations show state and local buyers using this code for workstation management services bundling account management, repair, installation, equipment moves, and warranty coverage; direct purchase of Dell laptops and desktops on as-needed or catalog-discount basis; and renewal of enterprise virtualization and network server licensing with associated maintenance and support. The issuing-body mix spans large state health agencies (Texas Health and Human Services Commission), school districts (Bibb County Schools in Georgia, School District of Manatee County in Florida), city and county IT departments (District of Columbia Department of Finance and Services, County of Orange in California), and special-purpose water districts (Eastern Municipal Water District in Riverside County, California). County of Orange appears as a repeat buyer, having issued multiple IT equipment and licensing RFQs and IFBs in recent months.

Recent activity concentrates in Texas, California, Georgia, and Florida. The Texas Health and Human Services Commission issued a Request for Offers (RFO) posted June 30, 2026, for Workstation Management Services to support approximately 55,000 agency staff and devices at statewide facilities, with a proposal deadline of June 22, 2026 (extended to July 7, 2026 per the posting date), initial four-year term, and historical annual compensation of approximately $5,000,000. Bibb County School District in Georgia posted an RFQ on May 7, 2026, for Dell computer configurations (Pro 16" laptop, Pro 27" monitor, Pro Max Tower desktop) on as-needed basis for 38 school locations, due June 1, 2026. The District of Columbia Department of Finance and Services procured Dell laptops through a competitive RFQ posted May 1, 2026, due May 7, 2026, with an estimated contract value of $99,000. School District of Manatee County, Florida issued a competitive procurement April 13, 2026, for technology equipment, software, and services on catalog-discount basis with a five-year contract period (May 1, 2026–June 30, 2030) and one optional three-year renewal. County of Orange has issued multiple IFBs including Variphy Cloud Call Analytics licensing (posted March 24, 2026, due March 13, 2026), Autodesk licenses and subscriptions for 40 AutoCAD seats (posted March 12, 2026, due March 19, 2026), and IBM P10 Network Servers hardware, software maintenance, and remote support (posted March 10, 2026, due March 19, 2026). Eastern Municipal Water District in Riverside County, California issued an RFB for VMWARE Sphere and vCenter renewal (posted January 23, 2026, due February 6, 2026) covering 948 cores across four cluster environments with contract term February 22, 2026–February 21, 2027.