UNSPSC 81112400: Computer hardware rental or leasing services

Leasing or rental of computer equipment

UNSPSC 81112400 Computer hardware rental or leasing services is a Class code covering comprehensive workstation and device management, hardware procurement, software licensing renewals, and related IT infrastructure services that state and local governments buy to support agency operations, school systems, and special-purpose districts. Recent solicitations show state and local buyers acquiring desktop and laptop computers, monitors, network servers, virtualization infrastructure licensing, software maintenance and support, and managed workstation services spanning account management, device repair, installation, de-installation, and extended warranties. The issuing-body mix includes state health and human services agencies (Texas Health and Human Services Commission), county government IT departments (Orange County, California; Bibb County, Georgia; Orange County, California Waste & Recycling; Orange County Auditor-Controller), municipal water districts (Eastern Municipal Water District, Riverside County, California), school districts (Bibb County School District, Georgia; School District of Manatee County, Florida), and the District of Columbia Department of Finance and Services. State agencies and California county departments appear as repeat buyers on multiple procurements within the recent activity block.

Recent activity concentrates in California (Orange County appears across multiple infrastructure and licensing renewals) and Texas, with secondary activity in Florida, Georgia, and the District of Columbia. Representative solicitations include the Texas Health and Human Services Commission's RFO for Workstation Management Services (HHS0016620, due July 7, 2026), covering approximately 55,000 agency staff and computing devices statewide with an estimated historical value of approximately $5,000,000 per fiscal year and a four-year initial term with one extension option; the Bibb County School District RFQ for Dell computer purchases (26-043, due June 1, 2026), seeking pricing on specific laptop, monitor, and desktop configurations for as-needed orders across 38 school locations over a one-year term with four one-year renewal options; and the School District of Manatee County's competitive procurement for technology equipment, software, and services on a catalog discount basis (due March 24, 2026), establishing multi-year vendor relationships (May 1, 2026 through June 30, 2030, with one optional three-year renewal) using firm fixed percentage discounts across product categories with no guaranteed purchase volume. Orange County procurements for IBM server maintenance and support (IFB 003-3027602-LS, due March 19, 2026) and VMWARE licensing renewal (RFB 3916, due February 6, 2026) reflect ongoing infrastructure refresh and maintenance cycles common in larger county IT operations.