Rental of HVAC Package Unit at the Segovia Unit in Edinburg, TX

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is seeking bids for the rental of HVAC package units at the Segovia Unit in Edinburg, TX through Invitation for Bids (IFB) IW199483. The procurement covers rental of HVAC equipment from December 22, 2024, to May 10, 2025, with specific technical requirements to cool 17 dorms/pods. The equipment must maintain a fully occupied dorm at 78F and 50% relative humidity with outside air temperatures at 100F, requiring a minimum of 12,000 CFM at 5" TSP Outside Air and 480,000 btu/hr total cooling capacity (40 tons). Technical specifications include dual compressors, NEMA 4 control panel, various safety controls, and a Bebco style NFPA 496 type Z purge system. An optional site visit was scheduled for December 4, 2024, with mandatory registration by December 2, 2024, and bid responses due on December 18, 2024, at 3:00 PM. Bidders must provide comprehensive technical submittals demonstrating compliance with detailed equipment specifications, including power requirements, control systems, and monitoring capabilities.

The solicitation includes a Historically Underutilized Business (HUB) subcontracting goal of 21.1% for this commodities contract, encouraging participation from disadvantaged enterprises. Bidders must submit specific forms and documentation to demonstrate compliance with the HUB participation program. Insurance requirements include $1,000,000 in liability coverage, $500,000 in auto insurance, and statutory worker's compensation. The project involves comprehensive installation services, including all ducting, cabling, electrical distribution, connections, delivery, start-up, commissioning, and disconnect/pick-up services. Contractors must provide generators as the power source, with cable runs extending approximately 510ft from the panel to the last air handler, and have a setup period of 3 days. While specific award values are not explicitly stated, the project involves deploying 27 rental HVAC units, 6 rental propane generators, and 6 rental propane tanks across multiple building configurations, suggesting a substantial contract value for the five-month rental period.