Refrigeration System Maintenance and Repairs

The County of Orange, OC Public Works is seeking qualified vendors for a refrigeration system maintenance and repairs contract covering Thermo King and Carrier refrigeration units across four county locations in Orange County. The procurement requires contractors to be certified repair and service specialists with factory-trained technicians capable of performing comprehensive maintenance, repairs, diagnostics, and tune-ups on refrigeration equipment, lift gates, trailers, emission systems, and box trucks. Contractors must provide repair estimates within 24 hours, use only Original Equipment Manufacturer (OEM) parts, and offer services during standard business hours (Monday through Friday, 8:00 AM to 5:00 PM). The solicitation (IFB #IFB-2919901-JL) is a fully electronic bid process with submissions due February 9, 2026, at 2:00 PM, and bids will remain valid for 365 days following the closing date. Award will be made to the lowest responsive, responsible bidder based on firm, fixed pricing for labor rates, mileage charges, shop supply fees, and environmental fees.

The procurement includes preferential considerations for local businesses, with a 5% preference for certified Orange County Local Small Businesses (OCLSB) or Disabled Veteran Business Enterprises (DVBE), and an 8% preference for businesses holding both certifications. Contractors must maintain valid California State Contractor's Licenses, obtain D-U-N-S and UEI numbers, and provide Certificates of Insurance with additional insured endorsements. While a specific contract value is not definitively stated, the contract is structured as a five-year term commencing February 1, 2025, with compensation based on line-item pricing and a total contract amount marked "TBD" pending bid submission. Contractors will be required to maintain comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation, and Employers Liability Insurance. The County reserves the right to reject any bids, make multiple awards, or cancel the solicitation entirely.