Purchase of Envelopes Window #10

The City of Yonkers Public Schools is conducting a Request for Quotation (RFQ 2026-524) for the procurement of 40 cartons of #10 window envelopes, totaling 100,000 envelopes for IPR's/Report Cards. The procurement specifically requires envelopes with precise technical specifications, including 9 3/8 x 4 dimensions, black printing with no bleeds, 24 lb. white wove paper containing 30% recycled content, a special executive "v" flap, and standard gum adhesive. The solicitation mandates that vendors provide fixed unit prices inclusive of shipping and delivery, with ASAP delivery required to the Management, Administration, Planning & Operations department located at One Larkin Center. The quotation deadline is July 24, 2025, at 2:00 P.M. EST, with vendors required to submit their quotes via email to Katherine Castro. The City of Yonkers prefers an all-or-none award basis but reserves the right to award by line item, and vendors must provide their lead time for availability after receipt of order. Payment terms are structured on a Net 30 basis, and vendors are expected to confirm whether the item is available on any existing New York State or county contracts.

The procurement encourages submissions from New York State Certified Minority or Women Owned Business Enterprises (MBE/WBE), with vendors required to certify non-collusion in their proposals. The City of Yonkers is tax-exempt, and vendors should not collect sales tax when presented with an official purchase order. Vendors must acknowledge receipt of Addendum No. 1, which provides additional clarification on envelope specifications and delivery logistics, including confirmation of a loading dock for pallet delivery. Failure to acknowledge the addendum may render a quotation nonresponsive. While specific award value is not explicitly stated, the procurement involves 40 cartons of envelopes, suggesting a moderate-scale contract. The solicitation emphasizes transparency and competitive pricing, with all incidental costs such as freight, packaging, materials, labor, fees, overhead, and profit expected to be included in the quoted price. The City of Yonkers will post all addenda on the Empire State Purchasing Group System, requiring vendors to stay informed about potential updates or changes to the procurement process.