RFQ 2026-524 - copy.pdf
PDF 522 KB Posted
- Attached to
- Purchase of Envelopes Window #10
- Solicitation number
- RFQ 2026-524
- Issued by
- Westchester County, New York
About this file
This document is a Request for Quotation (RFQ) issued by the Bureau of Purchasing for the City of Yonkers, New York, specifically Reference No. 2026-524. The RFQ solicits quotations for 40 cartons of #10 window envelopes for IPR's/Report Cards, totaling 100,000 envelopes, to be delivered to the Management, Administration, Planning & Operations department at One Larkin Center. The quote is due on 07/24/2025 by 2:00 P.M., with ASAP delivery required, and the procurement follows a Net 30 payment terms structure.
The envelope specifications include detailed requirements such as black printing with no bleeds, basic artwork and PDF proof, 24 lb. white wove paper with 30% recycled content, a special executive "v" flap, and standard gum adhesive. The document emphasizes that pricing must include delivery costs, and vendors are required to provide lead time for availability. The City of Yonkers prefers to award on an all-or-none basis but reserves the right to award by line item. The procurement is tax-exempt, and vendors are not required to collect sales tax when presented with the city's official purchase order. Vendors are also asked to certify non-collusion and indicate if they are a New York State Certified Minority or Women Owned Business Enterprise.
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Text version
RETURN QUOTATION VIA EMAIL TO: KATHERINE CASTRO Email: Katherine.Castro@yonkersny.gov RFQ Commodities Revised 10.7.14 Name of City Representative
BUREAU OF PURCHASING, ONE LARKIN CENTER, 3rd FLOOR, YONKERS, NY 10701
REQUEST FOR QUOTATION
PAGE: 1 OF 1
City to enter City to enter
Attention Vendor: Quote on this form for the articles described below. NOTE: SUBSTITUTIONS ARE NOT ALLOWED
INSIDE DELIVERY TO: Mgmt., Admin, Plng & Operations - One Larkin Center 4th Floor, Yonkers, NY 10701 City to enter a complete street address, including floor and room number
All price quotes must be firm, i.e., no price adjustments are allowed. All quotes are deemed F.O.B. DESTINATION. QUOTED PRICES SHALL INCLUDE ALL COSTS INCIDENTAL TO PROVIDING THE GOODS SPECIFIED, INCLUDING FREIGHT, PACKAGING, MATERIALS, LABOR, FEES, OVERHEAD, AND PROFIT. Payment terms are Net 30 Days unless a discount is offered for prompt payment. NOTE: The New York State Tax Law exempts the City of Yonkers from the payment of sales and uses taxes on all purchases – tax exemption numbers are not issued to governmental entities. The Tax Law states that vendors are not required to collect tax when they are presented with the City’s official Purchase Order or Contract document.
VENDOR TO COMPLETE THE FOLLOWING: (PLEASE PRINT OR TYPE)
Legal Company Name: Federal ID #:
Address:
Telephone Nº: Fax Nº: Cell:_______________
Name of person quoting: E-Mail:
Title: NYS Contract #:
Signature: Quote Date:
Is this firm a New York State Certified Minority or Women Owned Business Enterprise? MBE WBE, Delivery Required Quote Not Later Than Payment Terms F. O. B.
ASAP 07/24/2025 – 02:00 P.M. NET 30 DESTINATION
City to enter City to enter Vendor to enter
CERTIFICATION OF NON-COLLUSION: Vendor warrants under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition. GOVERNING LAW: The resultant contract shall be construed in accordance with the laws of the State of New York. If the item you are quoting is on New York State OGS or other government contracts, list the contract number, and expiration date.
Requirements for this Quotation: Quotations must be submitted on this form only to: Katherine.Castro@yonkersny.gov. Unit prices must include inside delivery to the addresses listed above. Items are subject to review by the City of Yonkers. Please provide lead time. The City of Yonkers prefers to award on an all or none basis but reserves the right to award by line item if deemed in the Best Interest of the City.
Vendor to Enter
ITEM QTY. U/M DESCRIPTION
LIST
PRICE
UNIT
PRICE
TOTAL
1 40 Carton Envelopes for IPR's/Report Cards (100,000 envelopes):
Envelope: #10 window Printing: Black (no bleeds) Basic artwork and PDF proof Paper: 24 lb. white wove, 30% recycled.
Flap: Special Executive “v” flap Standard Gum adhesive.
2,500 envelopes per carton The pricing should include the cost of delivery.
TOTAL $
Lead Time / availability in calendar days _____________________________days ARO.
Vendor to enter
DATE: 07/21/2025 REF. NO. 2026-524
File details come from the government source that posted it. Updated .