Promotional and Recruitment Video for Sarasota County Fire Department

Sarasota County Fire Department is seeking a professional video production contractor to create a 3-4 minute promotional and recruitment video highlighting the department's core values, mission, and operational capabilities. The project targets recruitment and community engagement, focusing on showcasing multiple divisions including fire operations, marine operations, EMS, lifeguard services, and community engagement. The contractor will be responsible for providing all professional-grade video and audio production equipment, utilizing software like Adobe Premier or Final Cut Pro, and must collaborate with key stakeholders including Media Relations Officer Sara Nealeigh and Fire Chief David Rathbun. Specific deliverables include a comprehensive storyboard, final video, and all raw footage, to be completed within eight weeks of contract award. Key evaluation criteria will likely focus on the contractor's proven video production experience, ability to work independently and collaboratively, and capability to create a compelling narrative that appeals to Sarasota County Commissioners, residents, students, and potential firefighters, EMTs, and paramedics. The solicitation was released on April 15, 2024, with questions due by April 26, 2024, and final responses required by April 30, 2024, at 5:00 pm through the ProcureNow portal.

The contract opportunity does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with various requirements, including providing references, confirming employment eligibility through E-Verify, and maintaining appropriate insurance coverage. The insurance requirements are comprehensive, mandating Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Professional Liability insurance with $1,000,000 per claim/occurrence. The maximum budget for this project is $50,000, with a lump-sum pricing structure that covers recording, editing, and delivery of all final products and raw footage. The contract allows Sarasota County to purchase additional quantities at the quoted unit price within 30 days of award, with potential extension for up to one year if the vendor agrees. No travel reimbursements will be provided, and Sarasota County will retain final approval of all project deliverables. The target completion timeline is between May and July 2024, with all work expected to be finalized by July 15, 2024.