Postage machine for finance

The City of Yonkers Finance Department is seeking a vendor to procure a postage machine through a Request for Quotation (RFQ) process, specifically targeting a Pitney Bowes SendProC Auto Postage Machine or an equivalent product. The procurement includes one postage machine with specific technical requirements such as internet connection, IMPB barcode production, automatic mail feed, and multiple user account capabilities. The machine must process between 95-120 letters per minute and include an integrated scale (5, 10, or 15 lb) with label printer functionality. Key deliverables include the base machine, 12 months of meter rental (to be paid quarterly), and one year of support and maintenance (to be paid annually). The RFQ requires vendors to submit comprehensive quotes covering all associated costs, including freight, packaging, materials, labor, fees, overhead, and profit. The submission deadline is June 10, 2024, at 12 PM EST, with delivery required as soon as possible, and all pricing must remain firm with no adjustments permitted.

The RFQ does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide proof of workers' compensation, commercial general liability, and automobile liability insurance with specified coverage amounts. The City of Yonkers is tax-exempt and will conduct business on a purchase order basis. While no incumbent vendor is mentioned, the procurement suggests a replacement or upgrade to existing postage infrastructure. Vendors are permitted to submit "or equal" alternatives to the specified Pitney Bowes model, subject to review and final compliance determination by the City of Yonkers. Quotes must be submitted via email to Nicole Galdi, with vendors required to use the official RFQ form and acknowledge any addenda. Though a specific budget range is not disclosed, the comprehensive nature of the procurement suggests a moderate investment in postal equipment and associated services.