2024-Postage6.24_REVISED Request for Quotation Form.pdf

RFQ 2024-POSTAGE6.24_ADDENDUM 1

CITY OF YONKERS/YONKERS PUBLIC SCHOOLS Mike Spano, Mayor

Purchasing Tom Collich, Director

TO: PROSPECTIVE QUOTERS JUNE 6, 2024

FROM: NICOLE GALDI, PRINCIPAL BUYER 5 PAGES

RE: RFQ 2024-POSTAGE6.24: POSTAGE MACHINE FOR FINANCE

ADDENDUM NO. 1: CITY REPONSE TO REQUESTS FOR INFORMATION

REVISED REQUEST FOR QUOTATION FORM

The contents of this addendum alter and amend the original quotation requirements and take precedence over the related items therein. This addendum forms a part of the contract documents. Vendors must acknowledge receipt of all addenda when submitting their quotations. Failure to acknowledge receipt may render a quotation non-responsive and ineligible for award. Vendors are responsible for ensuring that they receive all addenda. All addenda will be posted on the Empire State Purchasing Group System (http://www.empirestatebidsystem.com/).

BE ADVISED! As a result of the RFI’s below, a revised request for quotation form has been issued for this RFQ. The revised quotation form has been included with this addendum as pages 2-5. When submitting quotation, use the form labeled “REVISED-06.06.24”.

1. The SendPro C is available in a 95 letter per minute version as well as a 120 letters per minute version. (95 is standard) The unit does not come standard with a scale. But since you are requesting IMPB barcodes for packages, typically a 5,10 or 15lb integrated scale is added to weigh the packages and a label printer must be added to print the labels. Please confirm the speed of letters per minute required, as well as the weight the scale must be able to weigh up to.

City Response: See revised request for quotation form.

2. Please provide how many mail pieces you process on a weekly and monthly basis so I can determine which meter would work best for your mailstream needs City Response: See revised request for quotation form.

THE DEADLINE FOR THIS RFQ REMAINS JUNE 10, 2024 – 12PM EST

RFQ 2024-POSTAGE6.24: ADDENDUM NO. 1 – ACKNOWLEDGEMENT

Legal Name of Quoter:___________________________________________________________________________________________

Address: ______________________________________________________________________________________________________

Quoter’s Representative:______________________________________ Title:_____________________________________________

E-mail:______________________________________ Telephone:_______________________ Fax:__________________________

Signature: _____________________________________________________________ Date: _________________________________

City of Yonkers/Yonkers Public Schools One Larkin Center – 3rd Floor

Yonkers, New York 10701 Tel: (914) 377-6068 Fax: (914) 377-6032

Email: nicole.galdi@yonkersny.gov

REVISED – 06.06.24

BUREAU OF PURCHASING, ONE LARKIN CENTER, 3RD FLOOR, YONKERS, NY 10701

REQUEST FOR QUOTATION - This Is Not an Order

DATE: June 6, 2024 REF. NO.: 2024-POSTAGE6.24_REVISED

Attention Vendor: Quote on this form for the articles described below. NOTE: SUBSTITUTIONS PERMITTED.

INSIDE DELIVERY TO: Finance Department – One Larkin Center, 3rd Floor – Yonkers, NY 10701

All price quotes must be firm, i.e., no price adjustments are allowed. All quotes are deemed F.O.B. DESTINATION. QUOTED PRICES SHALL INCLUDE ALL COSTS INCIDENTAL TO PROVIDING THE GOODS SPECIFIED, INCLUDING FREIGHT, PACKAGING, MATERIALS, LABOR, FEES, OVERHEAD, AND PROFIT. The City of Yonkers conducts business on a purchase order basis. Invoices are to be submitted after delivery of goods or services. NOTE: The New York State Tax Law exempts the City of Yonkers from the payment of sales and use taxes on all purchases – tax exemption numbers are not issued to governmental entities. The Tax Law states that vendors are not required to collect tax when they are presented with the City’s official Purchase Order or Contract document.

VENDOR TO COMPLETE THE FOLLOWING: - PLEASE PRINT OR TYPE

Company Name________________________________________________Federal ID #_______________________

Address_______________________________________________________________________________________

Telephone No:_______________________Fax No:____________________Cell ______________________________

Name of person quoting _________________________________________E-Mail:____________________________

Title ___________________________________________________________________________

Signature ________________________________________Quote Date__________________________

Delivery Required Quote Not Later Than F. O. B.

ASAP Monday, June 10, 2024 – 12PM EST DESTINATION CERTIFICATION OF NON-COLLUSION: Vendor warrants under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition. GOVERNING LAW: The resultant contract shall be construed in accordance with the laws of the State of New York. If item on NYS or NYS county contract, list contract number and expiration date.

Insurance: Required coverage: A) The Contractor shall provide Worker's Compensation Insurance and Employer's Liability Insurance as required under the New York State Worker's Compensation Law. B) The Contractor shall maintain Commercial General Liability Insurance (combined single limit-bodily injury and property damage) in the minimum amount of $2,000,000 in the general aggregate, $1,000,000 per occurrence, $1,000,000 products/completed operations aggregate; Automobile Liability (combined single limit-bodily injury and property damage) in the minimum amount, of $1,000,000 per person each occurrence for bodily injury, $100,000 per occurrence property damage in the following coverage’s-comprehensive, owned, hired, and non-owned with a company or companies licensed in New York State with an A or better Best Rating. The Certificate of Insurance for the above coverage must include the YONKERS Contract or Purchase Order number, bear a notation evidencing a minimum of 30-day cancellation notice or notice determined by NY Insurance Law §3426 and by the insurance policy to YONKERS, and include the City of Yonkers/Yonkers Public Schools/Board of Education as additional insured. It must also include a waiver of subrogation in favor of the City of Yonkers.

Requirements for this Quotation: Quotations must be submitted on this form only. Unit prices must include inside delivery, installation, and basic training to the address listed above.

item qty u/m Description unit price total

1 1 ea

Pitney Bowes SendPro®C Auto – Postage Machine;

120 LPM; 5lb integrated scale with label printer (per specification sheets on pages 3-4 of this RFQ) Submitted “or equals” must contain the following:

1. Internet Connection

2. Ability to produce IMPB barcodes without a separate PC

3. Automatic mail feed on rollers

4. Ability to create multiple user accounts

*OR EQUAL:*

Manufacturer Name: _________________________

Manufacturer Part #: __________________________

REVISED – 06.06.24

item qty u/m Description unit price total

2 12 mth Meter Rental (to be paid quarterly in arrears)

3 1 yr Support & Maintenance (to be paid annually in arrears)

*If submitting an “or equal”, quoting vendor must provide the manufacturer name and manufacturer part number of the item being quoted. Additionally, all corresponding technical data and specification sheets must be included in RFQ submission. Item is subject to review by the City of Yonkers. Final determination of product compliance will be made by the City of Yonkers.* TOTAL: $

Lead Time / availability in calendar days _____________________________days ARO

RETURN QUOTATION VIA EMAIL TO: Nicole Galdi Phone: 914-377-6068 Email: nicole.galdi@yonkersny.gov

For more information, visit us online: pitneybowes.com

Handle batch mailing quickly and easily.

Processing a variety of mail, including letters, postcards and large envelopes, has never been easier with our auto-feed mailing solution.

• Process and seal mail batches up to 120 letters per minute, and up to 5/16” thick, with the automatic feeder.

• Smoothly feed your mail with our reverse separation technology.

• Apply postage to larger flats and letters easily with the included strip tape dispenser.

• Quickly process mixed mail and eliminate individual weighing and rate selection with differential weighing.

• Meet the latest USPS® IMI compliance rules.

Send large envelopes, Priority Mail® and packages with confidence.

• Automatically save 3¢ on every letter and up to 89% using shipping labels from PitneyShip®

• Accurately weigh packages up to 15 pounds with the integrated digital scale.

• Use the built-in address verification feature to reduce costly address correction fees and improve your delivery success rate.

• Easily compare rates across multiple carriers — USPS®, UPS® and FedEx® and get pre-negotiated discounted carrier rates with the optional multicarrier subscription.

* Savings based on Priority Mail Cubic pricing for up to .1 cubic ft package weighing 20lb sent to Zone 9. vs Priority Mail Retail.

Mailing Postage Meters

Simplify your mailing process.

SendPro® C Auto

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Visit us online at pitneybowes.com

Pitney Bowes, the Corporate logo and SendPro are trademarks of Pitney Bowes Inc. or a subsidiary. All other trademarks are the property of their respective owners.

© 2020-2023 Pitney Bowes Inc. All rights reserved. 23-SENDTECH-00720

United States 3001 Summer Street Stamford, CT 06926-0700

SendPro C Auto Specifications:

Power requirements 100-240 VAC, 50/60 Hz, 2.0A

Dimensions

Base: 32”L x 18”W x 13”H With side guide fully extended: 32” L x 24” W x 13”H With feeder cover in up position: 32”L x 18”W x 22”H With drop stacker fully extended: 48 ½” L x 18”W x 13”H

Weight Without scale: 37 lbs ; with MP 81 scale: 39.91 lbs

Mail feed Automatic

Speed (letters per minute) Standard: 95 LPM; Optional: 120 LPM

Display 7” color touchscreen

Scale Optional 5, 10 or 15 lb. integrated; Optional 30 or 70 lb.

external

Strip tape dispenser Included

Label printer Optional

Shipping Standard: USPS; Optional: Multicarrier

Accounts Standard: 100; Optional: 500, 3000

USPS® IMI compliant Included

Presort rate access Included

SendPro Online subscription Standard: USPS; Optional: Multicarrier eRR Optional

Barcode Scanner Optional

AutoInk™ Included*

Streamline your mailing process with the highly efficient, easy-to-use SendPro® C Auto.

*�Get�automatic�ink�replenishments�at�savings�of�20%�off�the�retail�price�when�you�enroll�in�the�Autoink™ program. For more information on AutoInk, visit us online at pbi.bz/autoink.