RFI 25 26-11Addendum 1.doc

This document is an Addendum #1 to a Request for Information (RFI) issued by the Florida Department of Revenue (FDOR) for Physical Media Destruction and Overwriting or Degaussing of Electronic Media Services. The RFI seeks vendors capable of providing comprehensive media destruction services, including scheduled and on-demand destruction of paper documents, non-paper media, micromedia, hard drives, and solid-state devices across Florida counties. The key dates include the RFI release on October 10, 2025, with vendor written questions due by October 29, 2025, and anticipated written responses to be posted by November 5, 2025. The final vendor response deadline is November 7, 2025, at 5:00 PM EST, with the current agency term contracts set to expire on March 31, 2026.

The RFI is open to all interested vendors and implementation partners, with no specific set-aside designations mentioned. The Department of Management Services has approved these contracts as an Alternate Contract Source, potentially allowing other eligible U.S. government entities with a physical presence in Florida to utilize the services. FDOR currently maintains six agency term contracts for mobile/onsite shredding services, indicating an established market with existing infrastructure. While no specific budget range is provided, the document emphasizes that this RFI is for informational and planning purposes only, and responding does not guarantee a future contract award or preclude vendors from subsequent solicitations. The procurement focuses on ensuring comprehensive media destruction services that meet stringent security and regulatory requirements, including compliance with IRS Publication 1075 and NAID certification.