Acceptance_of_Offer_Form_2025.pdf
PDF 161 KB Posted
- Attached to
- Part-Time Television Engineering Services
- Solicitation number
- IFB-26-0141
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form issued by the City of Phoenix Finance Department's Central Procurement Division for part-time television engineering services to support PHXTV operations under Invitation for Bid IFB-26-0141. The City seeks qualified contractors with a minimum of five years of television engineering experience to provide comprehensive engineering support for television production facilities. The scope includes operation and maintenance of engineering facilities, technical support for production systems, live and remote production staffing, emergency repairs, and documentation compliance across six line-item categories covering normal hours, after-hours, and emergency hours services with corresponding IT support. A non-mandatory Pre-Offer Conference was scheduled for December 11, 2025, at 2:00 PM via WebEx, with written inquiries due by December 22, 2025. Sealed offers were due by January 7, 2026, at 2:00 PM through the City's Procurement Portal. The contract is a five-year agreement commencing on or about May 16, 2026, with the effective date upon award by City Council and signature and recording by the City Clerk's department.
Price submissions must be submitted on an hourly basis with rates remaining firm and fixed for the entire five-year contract term, with payment terms defaulting to net 45 days. Contractors must comply with Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) participation requirements under 49 CFR Part 26 regulations, demonstrating good faith efforts to promote participation from certified firms and providing monthly reporting through the City's Certification and Compliance System. Comprehensive insurance coverage is required, including $2,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and statutory Workers' Compensation limits, with the City named as an additional insured. Contractors must comply with standard risk-level background screening for all contract workers, adhere to FCC regulations, maintain detailed service logs and Standard Operating Procedures, and provide emergency support within three hours, with repair parts costs invoiced to the City.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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