Ormond ROC Chiller Replacement

Halifax Health is seeking qualified contractors to replace the existing 130-ton air-cooled chiller at the Ormond ROC facility located in Ormond Beach, Florida. The Invitation to Bid (ITB) PROJ-25-126 requires a turnkey solution involving complete demolition and removal of the existing chiller, installation of a new chiller with specific technical requirements, and comprehensive project management. Preferred manufacturers include Trane and York, with the new chiller mandating 460-volt, 3-phase operation, R-454B refrigerant, and high-efficiency performance. The project demands a contractor capable of coordinating with Halifax Health's Facilities and Engineering Team, obtaining necessary permits, performing testing and commissioning, and ensuring compliance with applicable codes and standards. Key dates include an optional pre-bid meeting on September 17, 2025, with bids due by September 30, 2025, at 12:00 PM EST, and an anticipated Notice of Intent to Award to be posted on October 31, 2025. The contract will be awarded to the lowest responsive and responsible bidder that provides the most advantageous proposal to Halifax Health.

The procurement includes several specific vendor restrictions and compliance requirements, including mandatory attestations regarding public entity crimes, foreign country of concern provisions, and human trafficking certifications. Vendors must complete multiple sworn statements, including verification that they are not on scrutinized companies lists and do not conduct business with restricted jurisdictions. The contract requires the successful bidder to provide a Performance Bond and Payment Bond, each for 100% of the total contract price, and guarantee the work for one year from final acceptance. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid documents indicate a comprehensive vetting process for potential contractors. The project involves replacing critical infrastructure within a healthcare system, suggesting potential budget ranges in the six-figure to low seven-figure category. Contractors must submit comprehensive documentation including a cover letter, proposed scope, project approach, key personnel details, previous project experience, references, project schedule, and a detailed schedule of values.