Oregon SeaSketch Tool Maintenance and Technical Development

The State of Oregon's Department of Land Conservation and Development (DLCD) is soliciting proposals for Oregon SeaSketch Tool Maintenance and Technical Development through solicitation S-66000-00013715. The procurement seeks a qualified consultant to maintain and improve the open-source SeaSketch mapping platform for marine spatial planning, with an initial contract term of 3 years and potential renewal up to 5 years total. Required services include troubleshooting and bug fixes, feature enhancements, documentation and training, community support, technical support, and security vulnerability management. Offerors must demonstrate at least 5 years of experience with open-source geospatial data and mapping tool development, with key personnel possessing technical skills in programming languages like Python, JavaScript, and R. The evaluation will be based on a 100-point system: 10 points for executive summary, 40 points for key personnel qualifications, 40 points for technical response, and 10 points for price proposal. A pre-bid conference is scheduled for June 11, 2025, from 3:00-4:00 PM, with proposals due on June 27, 2025, at 5:00 PM Pacific Time. The initial work order includes integrating an open-source platform for sharing nature observations into the SeaSketch mapping tool to improve citizen-science data collection efforts.

The solicitation emphasizes business diversity and inclusion, requiring vendors to complete a Certified Disadvantaged Business Outreach Plan (Attachment E) that documents opportunities for minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Vendors must disclose their certification status and detail potential subcontracting opportunities with Certified Firms. The contract has a not-to-exceed compensation of $250,000, with rates fixed for the first 24 months and potential annual adjustments thereafter. Contractors will be required to maintain professional liability insurance with a combined single limit of $250,000 per occurrence and $500,000 annual aggregate, covering technology errors and omissions, network security, and privacy breach protections. The procurement requires vendors to complete a Responsibility Inquiry demonstrating financial stability, legal standing, and operational readiness, including provisions for pay equity certification for contracts employing 50 or more full-time workers with a value exceeding $500,000. The contract is non-exclusive, meaning DLCD retains the right to contract with other entities or perform services internally.