Courts Open Shelf spec for Calendar Yr 2012.docx

This is an open shelf filing supplies specification document for the Maine Courts system covering Calendar Year 2012. The contract involves the procurement of specialized filing products and pre-labeling services for court locations statewide. The required products include PFE-32 Gray 25pt Type 2 pressboard expander folders with two fasteners (11 3/4 inches with brown tieback), 14pt manila double-ply end tab file folders with two fasteners and imprinted tickmarks (measuring 9 1/2 x 12 1/4 inches including end tabs), mylar labels, and 3-inch black arch-ring docket binders in 8 1/2 x 11 inches with A-Z black tab indexes. The contractor must deliver all filed supplies with pre-labeling services to all court locations statewide no later than December 1, 2011. The numbering system for labels must follow a four-digit format (example 0001), and proper label placement and order sequencing are required.

The contractor must include all product costs, shipping, handling, and labor charges in the bid. No substitutes are permitted unless approved through sample testing and evaluation for durability. The vendor must possess pre-labeling capabilities and follow specific label placement instructions provided by the courts. Jeter stock 14pt two-tab folders and mylar labels are mandatory requirements. The specification document does not contain pricing terms, set-aside provisions, incumbent information, or funding amounts and sources.